Executive Assistant (CATMS Manager/Editor) with Security Clearance

---

Job description

Eccalon seeks an Executive Administrative Assistant and CATMS Manager/Editor to support our OUSD(A&S) customer in Arlington, VA. This position is in the Executive Administrative Assistant labor category and supports the Office of the Under Secretary for Acquisition and Sustainment at the Pentagon in Arlington, VA. This work directly supports DoD professionals dedicated to excellence and serving the Warfighter's needs. This position requires a Secret or TS/SCI clearance. Responsibilities • Manage CATMS in the office of the Assistant Secretary of Defense in various roles. Coordinate with all stakeholders to ensure completeness of correspondence packages from beginning to end.
• Edit and process executive correspondence packages for senior leader signature, including congressional letters and reports, decision memoranda, DoD policies and directives, and responses to incoming mail.
• Ensure written correspondence products meet Department of Defense standards, guidelines, and updated business rules for written material.
• Utilize the Correspondence and Task Management System (CATMS) to respond to incoming taskers then task packages forward for signature
• Facilitate weekly calls with Front Office counterparts to discuss latest hot topics and issues. • Coordinate with subordinate offices to assign, review, and route CATMS packages to the appropriate points of contacts for action.
• Check CATMS packages for formatting, proofread, and edit as necessary; prepare documents for signature and ensure proper routing through the staff via hard copy and CATMS.
• Brief senior government officials on status of organizational CATMS packages
• Attend and participate in meetings, take meeting notes, record taskers and actions, and update the staff when necessary.
• Task and coordinate responses for FOIA, DoDIG, GAO, and other requests for government information.
• Update rosters, calendar invites, and address lists, and schedule new employee meet-and-greets with the team's leadership
• Gather forms, assist with training, provide information pertaining to creation requests for network access accounts, ensure equipment is issued, and assist with workspace and laptop set-up.
• Manage multiple assignments from multiple people in busy work environment. Required Qualifications • Active Secret or TS/SCI clearance
• Highly proficient in the use of the Correspondence and Task Management System (CATMS).
• Bachelor's degree • 5+ years of experience supporting executive level DoD leadership.
• Existing knowledge of DoD/OSD, a strategic mindset, good written and oral communications skills commensurate with daily interaction at the Under Secretary level.
• Experience in leading and providing technical guidance and direction involving multiple projects of high complexity.
• Must have experience in managing customer expectations and working directly with customers.
• Must have outstanding customer service abilities, initiative, judgement, creativity, flexibility, and confidence.
• Must have the ability to multi-task across multiple projects.
• Proficiency with the use of Microsoft Office products including Word, Excel, PowerPoint, Access, Outlook, etc.

<!– job description page –>