Admin Assistant III - TS/SCI w/Polygraph with Security Clearance

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Job description

REQ#: RQ188089 Public Trust: None Requisition Type: Regular Your Impact Own your opportunity to serve as a critical component of our nation's safety and security. Make an impact by using your expertise to protect our country from threats. Job Description Discover a career that is challenging, impactful, and mission critical. Join our team as an Administrative Assistant III (AA III) and make an impact on our customer. While you help us advance the mission, we'll help advance your career. HOW AN ADMINISTRATIVE ASSISTANT III WILL MAKE AN IMPACT: The AA will provide a full range of recruitment and administrative support to recruiters, program managers, outreach, language and other support officers throughout the hiring process and work closely with management, business partners, and recruiters as applicants are screened and processed for COE into the Sponsor Directorate. The office is comprised of ten (10) team members located in Chantilly, VA
The Administrative Assistant III (AA) will primarily support the Advertising and Outreach Group
The AA will interact with mid-level personnel on a daily basis and at times be required to work special projects for senior management
The duties of the AA are transactional in nature and require discretion and the ability to work both independently and within a team
The AA is expected to have or quickly become up-to-speed in using sponsor specific phone systems, Sponsor Action Tracking System, Intermediate Outlook, Intermediate Excel, SharePoint, Sponsor Access Request System, COGNOS, Sponsor Travel Systems, Sponsor Event Management System, and scanner in support of the day-to-day duties associated with the processing of PRE-COE applicants and outreach activities
The AA will provide a full range of recruitment support throughout the hiring process and will include interfacing with applicants over the phone or via written correspondence
The position will focus on outreach coordination including identifying schools/venues to target in concert with TC as well as set up event and planning events for recruiters
AA will be expected to assist qualified applicants in transmitting and filing pre-coe paperwork
The Administrative Assistant III (AA) will need to provide support to the Foreign Language POC by proctoring foreign language exams
AA will need to create and maintain a spreadsheet to track various status' that fall upon language applicants, to include how long in the hiring process from application to language test, etc
The AA will need to have effective problem solving skills, excellent communication skills (oral and written), be detailed oriented and have superior customer service skills
The AA must be comfortable conducting database searches, completing data entry, and performing other tasks using various programs/applications/equipment including, but not limited to any applicable databases associated with the PRE-COE and outreach processes
Any training needed will be provided by sponsor. The The Administrative Assistant III (AA) must be able to think critically, be detail oriented and communicate effectively (both orally and written) to ensure effective and efficient review of written application materials for applicants
The AA will be required to communicate with applicants on a daily basis; must be able to work under specific deadlines and be flexible and open to changing levels of work depending on the number of applicants that come into the system on any particular day
Must accurately decipher, convey the workflows of the applicant to management or team members to communicate priorities and required processes or forms to ensure smooth workflow throughout the entire pre-COE process of hiring sponsor officesMay communicate with representatives from other sponsor offices regarding the processing of applicants
Conversations must be held in a professional manner and with an honest "customer service" attitude to portray a positive impression and encourage cross-team support and relationships among offices
The The Administrative Assistant III (AA) will need to be flexible and manage competing priorities as well as have a willingness to take on additional duties as mission dictates
The AA will be expected to maintain a calm and positive demeanor at all times while communicating with applicants and business partners WHAT YOU'LL NEED TO SUCCEED: The position requires an active Top Secret/SCI with Polygraph security clearance
The position requires High School Diploma and three (3) years of relevant experience or equivalent combination of education and experience
The office hours are from 9am-3pm, flex schedule may be considered on a case-by-case basis
Candidate must be able to operate in a team environment as well as successfully work on their own
This position is on customer site GDIT IS YOUR PLACE: 401K with company match
Comprehensive health and wellness packages
Internal mobility team dedicated to helping you own your career
Professional growth opportunities including paid education and certifications
Cutting-edge technology you can learn from
Rest and recharge with paid vacation and holidays Work Requirements Years of Experience 3 + years of related experience may vary based on technical training, certification(s), or degree Certification Travel Required None Citizenship U.S. Citizenship Required Salary and Benefit Information The likely hourly rate for this position is between $27.82 - $34.50. This is not, however, a guarantee of compensation or salary. Rather, salary will be set based on experience, geographic location and possibly contractual requirements and could fall outside of this range. View information about benefits and our total rewards program. About Our Work We are GDIT. A global technology and professional services company that delivers consulting, technology and mission services to every major agency across the U.S. government, defense and intelligence community. Our 30,000 experts extract the power of technology to create immediate value and deliver solutions at the edge of innovation. We operate across 30 countries worldwide, offering leading capabilities in digital modernization, AI/ML, Cloud, Cyber and application development. Together with our clients, we strive to create a safer, smarter world by harnessing the power of deep expertise and advanced technology. GDIT is an Equal Opportunity/Affirmative Action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or veteran status, or any other protected class.

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