Billing Assistant

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Job description

Come join our team and open the door to an amazing career at Apple Door Systems! We have an immediate need for an Accounts Receivable Clerk at our Chesapeake, VA location.

With locations in Richmond, Ashland, Waynesboro, Chesapeake and Williamsburg, the Apple Door Family has been serving Virginia since 1973. Whether it's our hallmark garage door products, awning and solar shading systems or heavy-duty industrial doors, Apple has the access products of choice. Each location has a fully staffed showroom and customer service center where you can be prepared to receive quality, craftsmanship and trust.

We often wonder what The Apple Advantage is, what makes us different than our competitors and what has kept this company in business for over 50 years? The answer is simple OUR AMAZING EMPLOYEES! The employees of Apple Door are the advantage that we have. Without each one of our employees giving their all every day, we could not do what we do. Thank you to our employees for being The Apple Advantage!

Summary

The Accounts Receivable Clerk is responsible for managing the company's accounts receivable processes, including invoicing, payment collection, and reconciliation. This role ensures that all outstanding balances are accurately recorded, payments are received promptly, and customer inquiries regarding billing are addressed in a timely manner.

Duties

• Generate and distribute invoices to customers accurately and on time.
• Monitor incoming payments and apply them to appropriate customer accounts.
• Follow-up on overdue accounts to ensure payment is received in a timely manner.
• Reconcile accounts receivable ledger to ensure all payments are accounted for and properly posted.
• Address customer concerns or disputes related to invoicing or payment discrepancies.
• Prepare regular reports on accounts receivable aging, cash flow, and collection activity.
• Collaborate with finance team to forecast cash flow and assist with budgeting processes.
• Identify opportunities to streamline accounts receive processes and assist in implementing changes to enhance collection efforts & improve efficiency.

Qualifications

• Proven experience in accounts receivable, billing, or related financial roles.
• Proficiency in accounting software and Microsoft office suite, especially Excel.
• Familiarity with regulatory requirements and compliance related to accounts receivable.

Skills and behaviors we are looking for

• Strong analytical skills and attention to detail.
• Ability to build and maintain positive relationships with customers to facilitate prompt payment.
• Excellent communication skills (both verbal and written).
• Teamwork centric mindset with a collaborative attitude towards achieving department and company goals.
• Ability to prioritize tasks and meet deadlines in a fast-paced environment.
• Excellent problem-solving abilities and ability to resolve issues independently.

Work Conditions

• Office environment with continual sitting & use of computer

Benefits

We are proud to offer a robust benefits package to our Team Members including:

• Competitive salary
• Medical, dental, and vision insurance with multiple plan options
• Short- and Long-Term Disability
• Employer-paid Life Insurance with buy-up options
• Accident Care
• Critical Care
• 401(k) with Employer Match
• Generous Paid Time Off (PTO)
• Paid Holidays

Core Values

At Apple Door Systems we base our actions on the following core values and request the same from all Team Members:

• Teamwork we operate as a team and succeed together.
• Grit we have the courage, strength, and character to persevere.
• Sincerity we are transparent and trustworthy.
• Development we strive for continuous improvement, both professionally and personally

We are an (EOE) Equal Opportunity Employer.

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