Associate, Guidelines and Statements

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Job description

Description:

About SIR

The Society of Interventional Radiology (SIR) is a thriving professional medical society dedicated to optimizing patient care and improving lives through minimally invasive, image-guided treatments. Located in Fairfax, Virginia, SIR represents one of the most innovative, exciting, and competitive specialties in medicine today. SIR is a 501(c)(6) professional association that supports nearly 9,000 interventional radiology physicians, trainees, medical students, scientists, and clinical professionals. SIR is also comprised of SIR's 501(c)(3) Foundation, which focuses on research and fundraising to advance the future of interventional radiology. Together SIR and SIR Foundation have nearly 50 staff, combined annual revenues of $10 million, and assets of $18 million.

Position Summary

The Guidelines and Statements Associate will support the Guidelines and Statements department and division and will have an integral and centralized role in supporting the daily operational and administrative responsibilities and functions of the department.

To perform this job successfully, each essential duty and responsibility must be performed satisfactorily. Reasonable accommodations may be made to enable an individual with disabilities to perform the essential functions. Other duties may be assigned to meet business needs.

Essential Functions and Responsibilities:

Supports Guidelines and Statements department as needed and directed by the Manager of Clinical Guidelines and Statements by:

Support Guidelines and Statements meetings, including expert panel and committee meetings and coordinates materials and resources

Coordinate and assist with meeting logistics, including schedule meetings, send reminders, draft agendas, lead calls, take attendance, and minutes as needed

In conjunction with the Guidelines and Statements Manager, organizes and facilitates the formation of guideline panels and writing groups by distributing, collecting, reviewing, and tracking pertinent documents including but not limited to writing group invitation forms, conflict of interest disclosure forms, and memoranda of understanding

Assist with soliciting volunteers for document development

Track and coordinate the open call for topics, including enforce submission processes, oversee the review of submissions for completeness/accuracy and provide guidance to submitters as needed

Facilitate drafting periods for internal and external guidance documents, including sending out email notifications, collecting and merging comment forms, preparing them for review, and submission

Facilitate the review, endorsement, and submission process of department documents

Coordinate and track the progress of both internal guidelines and statements documents and external collaborations

Create, manage, and collate results from surveys for projects including but not limited to annual open call for topics, writing group and guideline panel recommendation voting

Create, format and distribute department updates (newsletter content, website updates, social media content, etc.) and other pertinent committee communications

Maintain Guidelines and Statements webpages and mobile application to ensure content is updated and accurate

Responds to and routes inquiries and feedback from volunteers, membership, external associations and the general public

Secondary Functions and Responsibilities:

Collaborate and liaise with other departments and organizations as needed to fulfill duties

Prepare documents, slides, presentations, and other support for various meetings as needed

Participation in occasional evening virtual meetings and/or webinars

Perform other duties as assigned

Knowledge, Skills and Abilities:

- Proficiency in Microsoft Office (Word, Excel, Outlook, and PowerPoint required), Google Docs, SurveyMonkey, Zoom, and meeting scheduling tools

- Excellent written and oral communication skills

- Ability to thrive within a team and collaborate both internally and externally

- Exemplary project management skills (ability to prioritize and be attentive to deadlines)

- Superior organizational skills and strong attention to detail

- Ability to work well independently and proactively

Education and Experience:

- Bachelor's Degree required, preferably in science or health-related field; or equivalent experience

- 2-3 years related experience in a medical office, health care and/or medical association environment preferred

Location Requirements:

SIR is not considering applicants outside of these states at this time: CO, DC, FL, IL, KS, MA, MD, MI, NC, OH, PA, TN, TX, VA

Working Conditions/Physical Requirements:

Small, fast paced open office environment with moderate noise levels. Use of phones and computers for extended periods of time. Utilize office equipment and communication technologies for conference calls and teleconference meetings/webinars. Requires general mobility to move through the facility. Ability to lift up to 25 pounds. Frequent interaction with internal staff and physician members/board via phone, in person, email and other mediums. Normal sitting and standing activities for an office environment. Some travel required primarily for Annual Meeting and other organization events.

This position description should not be construed to imply that the requirements are the sole standards for the position.

SIR is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or veteran status.

PM21

Requirements:

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