EA II Support with Security Clearance

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Job description

Job Description As an Executive Administrative Support, you will be responsible for serving as the primary liaison between the designated Senior Executive (SE) and other Agency Senior Executive managers, other managers, and staff in support of the mission! Click APPLY to be contacted about this position and find out more details. What You Will Be Doing: Coordinating the workflow of multiple critical issues within a continuously adapting schedule for the assigned SE, cognitive of the criticality, sensitivity, and confidentiality of the issues both internally and externally within the Agency, Congress, other Intelligence Community organizations, and the private sector.
Providing support to 2-4 government staff simultaneously.
Maintaining an awareness of internal structural levels and hierarchy within the organization by being cognizant of internal and external Senior Executive interrelationships, styles, and methods of operations.
Performing a comprehensive range of direct executive office support for a designated Senior Executive.
Maintaining a schedule of appointments that involves determining the importance of the issues for each meeting and following protocol procedures for contacting principals.
Anticipating and researching topics that are of interest to the SE and preparing background books and/or talking points papers, as needed.
Monitoring and coordinating systemic impacts of e-mail for action items and gleaning items from staff meetings and weekly reports that require action; creating a system to generate reminders of completion deadlines.
Assisting and relieving the assigned SE of a variety of complex executive office support functions involving contact and exposure to highly critical, sensitive, and confidential information.
Drafting and preparing non-routine letters, memos, documents, and various reports requiring comprehensive knowledge of Agency methods, policies, regulations, procedures, and organization for the SE's signature.
Answering phones; placing, screening, and referring calls to appropriate Agency resources; taking messages and following-up accordingly to ensure adequate resolution of issues and concerns.
Preparing for visitors by initiating or passing any needed security clearances and escorting visitors as needed.
Researching and preparing background information and/or talking points papers, as needed on the meeting attendees and/or topics of interest for the meeting.
Disseminating the executive's schedule to appropriate staff and acting as liaison between the Senior Executive and others.
Receiving, sorting, and screening incoming mail; categorizing and prioritizing response needed. Using initiative to prepare responses for signature and to assemble background information from a variety of sources.
Summarizing lengthy correspondence, highlighting key issues, topics or sentences; following up to ensure proper and timely action taken as needed.
Developing and maintaining accurate records and files management systems.
Making appointments, travel arrangements, and itineraries; assembling or ensuring that packets of information or briefing materials are prepared. Accurately preparing expense statements. Assisting and informing SE of problems that arise during absences.
Maintaining an efficient office environment; may include assisting in the ordering of supplies, arranging for the repair of office equipment, initiating the installation of new software, or participating in the planning and implementation of office renovation projects.

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