Administrative Assistant

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Job description

Door Pro America, a leading provider of high-quality residential garage doors, is seeking a proactive and detail-oriented Administrative Assistant to join our team. In this role, you will provide administrative support to our New Construction division, helping to ensure smooth and efficient operations.

As an Administrative Assistant, your responsibilities will include managing calendars, scheduling installations, handling correspondence, and performing general administrative tasks. You will also assist with document preparation, and data entry. This role requires strong organizational skills, the ability to multitask, and a high level of professionalism.

Responsibilities

Manage calendars and schedule installations

Handle incoming calls, emails, and correspondence

Perform data entry and maintain databases

Ensure accurate and timely filing and record-keeping

Provide general administrative support to various departments as needed

Dispatching emergency and non- emergency service request to technicians

Making outbound calls to confirm readiness of job site for following workday

Tracking material delivery for proper turnaround time for install

Generating/ Requesting purchase orders for billable materials or labor fees

Reading architectural drawings (blueprints) to determine size of door that specific lot sites

will be receiving

Requirements

High school diploma or equivalent

Proven experience as an administrative assistant or in a similar role

Proficient computer skills, including Microsoft Office Suite

Excellent organizational and time management skills

Strong attention to detail and accuracy

Ability to handle multiple tasks and prioritize effectively

Strong communication skills, both written and verbal

Positive attitude and willingness to learn and adapt

Benefits

Health Care Plan (Medical, Dental & Vision)

Retirement Plan (401k, IRA)

Life Insurance (Basic, Voluntary & AD&D)

Paid Time Off (Vacation, Sick & Public Holidays)

Short Term & Long Term Disability

Training & Development

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