Executive Assistant (0001)

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Job description

Executive Assistant (0001)

OCT Consulting LLC is an SBA-certified, 8(a) small business management and technology consulting firm that provides support to Federal Government clients. We provide consulting services in the areas of Strategy, Process Improvement, Change Management, Program and Project Management, Acquisition/Procurement, and Information Technology.

Responsibilities and Duties

OCT is seeking a highly organized, proactive, and detail-oriented Executive Assistant to join our corporate team. This position will play a key role in supporting upper management and ensuring smooth day-to-day operations of our office and virtual environments. The ideal candidate will have 2-4 years of experience in office management, with strong administrative skills and a basic understanding of IT functions to provide basic technological support.

Day-to-day responsibilities include, but are certainly not limited to:

Office Management:

Oversee daily operations of the office, ensuring a clean, efficient, and organized workspace.

Manage office supplies, including procurement, inventory, and vendor relationships.

Coordinate and manage office-related facilities, such as office maintenance, repairs, and safety protocols.

Schedule and coordinate meetings, conference calls, and events for upper management and teams.

Serve as the primary point of contact for internal and external communications related to office matters.

Support for Upper Management:

Provide administrative support to senior leadership, including calendar management, travel arrangements, and expense reporting.

Assist in the preparation of reports, presentations, and other documents as needed.

Handle sensitive and confidential information with discretion and professionalism.

Coordinate projects and initiatives as directed by senior management.

IT Support:

Assist with basic IT troubleshooting and coordination of IT services for OCT, such as managing hardware (printers, computers, etc.) and software setups.

Liaise with external IT vendors for service requests and troubleshooting issues.

Help onboard new employees with IT-related tasks (e.g., setting up email accounts, access to shared drives, etc.).

Assist with maintaining office technology systems, including video conferencing setups, network connectivity, and cloud-based solutions.

Event planning:

Assist in organizing in-office and virtual events, such as team meetings, training sessions, parties, and team building events.

Requirements

Qualifications/Requirements

Must be a U.S. Citizen.

2-4 years of experience in office management or an administrative role in a professional office environment. (Experience working with government contractors a plus!)

Must possess proficiency in MS Office (Word, Excel, PowerPoint, Outlook).

Experience using Google Drive and other Google Workspace tools for collaboration, document management, and communication.

Experience working with and providing support to upper management and C-Suite executives is highly desirable.

Basic IT skills, including familiarity with troubleshooting hardware and software, laptop set up and inventory control are highly desirable.

Strong organizational and multitasking skills with a high attention to detail.

Excellent communication skills, both written and verbal.

Ability to prioritize tasks, work independently, and manage time effectively.

A proactive attitude and problem-solving approach.

Associate or bachelor's degree in business administration, office management, or related field preferred.

Must be able to commute to Tysons Corner/McLean VA on a regular basis (3 days a week will be expected).

Benefits

Benefits

OCT offers competitive compensation packages and a full suite of benefits which includes:

Medical, Dental, and Vision insurance

Retirement savings 401K plan provided by an industry leading provider with 3% employer contributions of the employee's gross salary

Paid Time Off and Standard Government Holidays

Life Insurance, Short- and Long-Term disability benefits

Training Benefits

Salary Range: $(phone number removed) yearly commensurate with experience, education, etc.

About OCT Consulting

OCT Consulting LLC is a certified SBA 8(a), minority owned, small, disadvantaged business providing professional services and Information Technology solutions to the federal government and commercial clients. Founded in 2013, OCT brings the advantage of agility in operations along with a management team with a track record of leading successful engagements at major federal government agencies.

OCT is committed to a diverse and inclusive workplace. OCT is an equal opportunity employer and does not discriminate on the basis of race, national origin, gender, gender identity, sexual orientation, protected veteran status, disability, age, or other legally protected status.

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