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Office Manager with Security Clearance

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Global Technology Solutions, Inc

2024-09-20 16:43:45

Job location Norfolk, Virginia, United States

Job type: fulltime

Job industry: I.T. & Communications

Job description

Prepare and examine financial records by tracking all correspondence for funding, ensuring all is properly used and distributed. Excelling in financial tracking, budgeting, forecasting, and spend plan development for the United States Navy. Skilled in collecting, reviewing and analyzing financial records by preparing and examining financial records for over 4 million dollars of military financing. Enter and manage 40 travelers' details including all reservations, itinerary, government travel cards, authorizations and vouchers through the government's Defense Travel System. Provided oversight of the commercial travel service programs as well as non-commercial DoD flights. Direct and arrange 200 international trips for certifications. Utilizing specialty skills including travel arrangements, APACS, travel funding, staying up to date with the latest regulations. Managed all travelers Aircraft and Personnel Automated Clearance System (APACS) requests for travel outside of the United States. Updated and tracked all NAVAIR each Travelers Training ensuring all aspects of training through NAVAIRU, ESAMS, and DoD are up to date. Manage cross-functional team of 20 in four locations (California, Washington, Japan and Norfolk), while seamlessly preparing and distributing 200 Naval Messages, REI's and Tech Reports in accordance with Navy Regulations. Prepare and submit Defense Information System for Security (DISS) request to Ships and Commands for all over 40 DoD civilians and contractors. Provide secure communication between security officers and components to request, record documents and identify personnel security actions. Ensured required clearances are up-to-date and completed as a part of maintaining the Sensitive Compartmented Information (SCI) security clearance program. Use of various DoD Information System programs including Defense Travel System (DTS), Navy Enterprise Resource Planning (NERP), Total Workforce Management System (TWMS), Waypoints/NAVAIRU, and Enterprise Safety Application Management System (ESAMS).

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