Adminstrative Assistant with Security Clearance

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Job description

The qualified candidate will be responsible for directly assisting the command leadership and staff members and supporting the day-to-day management of all administrative matters. Responsible for the daily action intake, appointment scheduling, and action/tasker file management. Produce and maintain activity organization information and events (e.g. rosters, directories, organizational listings, recall roster, personnel locators, check-in/check-out, Plan of the Week, Plan of the Month, internal rosters) Serve as the primary liaisons for all incoming contacts to Department and Reception Area. Greet visitors, process appointment requests, receive and relay messages, Answer incoming calls and inquiries from visitors Respond to routine and highly technical requests for information such as status reports, suspense dates for matters requiring regulatory compliance, and similar information readily available in files and databases. Independently control and manage all incoming correspondence and staff actions and accompanying packages using established Administrative Department business rules, procedures, and/or organizational knowledge. Responsible for the maintenance of all records and all files ensuring that they are properly managed in accordance with the the customer's Records Management Policies. Handle outgoing mail; prepare outgoing mail and shipments and maintain proper logs-review outgoing correspondences for compliance with established policy and style. Obtain and maintain access to system/software necessary to support customer functions Perform personnel and travel transactions at the appropriate level per policies, procedures, and system capabilities. Assist staff in the preparation and submission of their travel claim Review travel claims for all required entries, accuracy and ensure all required receipts and documentation are included for prompt processing. Qualifications Active Secret Clearance Due to the nature of the contract, this specific position requires US citizenship status A minimum of four (4) years directly related experience or a High School diploma and eight (8) years of experience A minimum of three (3) years supporting Executive level leaders Executive communication skills, strong collaboration, a high level of judgement, strong organizational skills, tremendous attention to detail and the ability to meet tight deadlines while balancing multiple priorities Requires a high level of integrity and discretion in handling sensitive information Additional information Only qualified candidates will be contacted. Be sure to keep an eye on your spam or junk folders in case our emails end up in there! Please, no phone calls directly to our business, CEO, hiring managers, or recruiters. Due to the high volume of applicants, we typically receive for our career openings, we are not able to do phone interviews until later stages of the hiring process. Toomey Technologies is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, religion, gender, disability, age, or veteran status.

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