Facilities Coordinator

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Job description

Description:

We are currently seeking a Maintenance Supervisor to join our team. The Maintenance Supervisor will supervise and schedule all maintenance needs for the property in a responsive and efficient manner with the maintenance team.

Role Duties/Responsibilities:

1. LMA (Leadership, Management and Accountability)

• Hire, train, develop and supervise support staff as needed to ensure adequate execution of key responsibilities.
• Maintain open communication with office staff
• Timely completion of reporting to the Director of Maintenance

2. Service request management

• Ensure the completion of work requests within twenty-four (24) hours
• Turn/renovate vacant units in a timely manner to minimize vacancy loss
• Accurate and complete input and close of work order tickets

3. Preventative maintenance management

• Inspect grounds daily for property deterioration/damage
• Ensure that preventive maintenance procedures are followed
• Submit recommendations for major improvements and expenditures.

4. Safety manager

• Make sure all service areas, storage areas and maintenance areas are clean, well maintained and well lit.
• Ensure compliance with standard safety programs and procedures

5. Regulatory compliance

6. Property curb appeal management

• Inspect grounds daily for cleanliness

7. Expense control

• Assist Property Manager with maintaining property purchases within budget guidelines

8. Customer maintenance satisfaction

9. Inventory control

• Recommend which supplies to purchase, assist in processing invoices and purchase orders expeditiously

10. Contract administration

• Have general knowledge of all contracts and suppliers, their service schedules and availability of supplies
• Coordinate contractor services, including the inspection of work to ensure proper performance. Make recommendations and develop specifications as to the scope of work required to ensure the property is not being overcharged by contractors.

11. Other duties as assigned

Requirements:

Required Skills/Abilities:

• High School diploma or equivalent
• Minimum Type I & II CFC refrigerant certification in accordance with 40CFR Part 82, Subpart F required.
• Certified Manager of Maintenance (CMM) designee or possess the ability to obtain the designation within one (1) years' time.
• Mechanical aptitude with a minimum of two (2) years maintenance trade experience.
• Good human relation skills, ability to effectively supervise maintenance staff.
• Ability to drive a golf cart.
• Ability to organize and problem-solve effectively.
• Ability to exercise good judgment and self-control.
• Current Driver's license and good driving record.
• Have proper transportation available for carrying out requested work on a timely basis.
• Enthusiasm, good attitude, trustworthiness, personal integrity, and honesty.
• Be available to report to work during inclement weather events and emergencies

Physical Functions

Bending, kneeling, stretching, climbing stairs and ladders, squatting, lifting up to sixty (60) pounds, running and lifting over sixty (60) pounds occasionally.

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