Legal Assistant with Security Clearance

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Job description

Job Description Legal Assistant I v4.24 Position Responsibilities: Greet visitors, answer the main office phone, and take messages as required. Complete and appropriately save client intake questionnaires. Develop and maintain filing systems for central and contract files, general correspondence, forms, reports, minutes, and other materials per direction and procedures. Conduct a records retention audit annually, following program and Service guidelines, procedures, and policies. Review, prepare, store, and distribute client files. Ensure that client privacy is maintained. Assist with distribution, photocopying, faxing, mailing, and preparation of client files and other mission related materials as needed. Assemble copy, fax and scan a variety of materials and ensure proper distribution of copies as required. Maintain a variety of office logs and files. Maintain calendars, including managing office schedules and calendars. Prepare, write and edit a variety of correspondence, including letters and memos. Prepare, create, format, and edit performance metric spreadsheets, presentations, and charts. Assist in preparing or drafting initial correspondence in response to requests and in preparing an array of other documents for release in response to requests. Serve as liaison with equipment vendors/contractors, notifying them immediately of problems and arranging for maintenance and repairs. Maintain and inventory adequate inventory of supplies. Prepare purchase/service order requests. Track and follow-up on purchase requests. Organize and support workshops, outreach briefs, and meetings. Prepare office handouts. Handle all incoming and outgoing mail; receive and process incoming mail; prepare outgoing mail and shipments and maintain proper logs. Maintain up to date and accurate personnel list, including phone extensions, and emergency contact information. Assure neatness and cleanliness of all common areas in office suite. Required Skills and Experience: High school diploma. Associates degree preferred. At least 3 years of experience as an administrative assistant position.
Physical Demands: Physical ability to stoop, kneel, bend, use a computer and perform light lifting of 11-25 pounds. Mental Demands: Strong skill set in time management and complex scheduling. Ability to work with minimal supervision and maximum accountability. Ability to work as a team member and work effectively with diverse people. Personnel are expected to conduct themselves in a professional and courteous manner at all times. Demonstrated ability to convey written information in a clear, concise, organized, and convincing manner for the intended audience, using correct English grammar, punctuation, and spelling. Demonstrated ability to work with clients as well as external stakeholders. ,Required Security: US Citizenship FLSA Class: Non-Exempt EnProVera is an Affirmative Action and Equal Opportunity Employer and pledges to treat every associate and applicant with dignity and respect. EnProVera will hire,
place, transfer, promote, recruit, advertise, solicit for employment, treat during employment, pay, and otherwise compensate, select for training, layoff, or discharge
associates without regard to race, religion, color, age, sex, sexual orientation, gender identity, national origin, ancestry, genetic information, veteran status, physical
or mental disability, or any other legally protected status, so long as the essential functions of the job can be performed with or without reasonable accommodation.

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