Admin Specialist - TS/SCI w/Polygraph

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Job description

Type of Requisition:

Regular

Clearance Level Must Currently Possess:

Top Secret SCI + Polygraph

Clearance Level Must Be Able to Obtain:

Top Secret SCI + Polygraph

Suitability:

Public Trust/Other Required:

None

Job Family:

Highly Compensated Administrative Services

Job Qualifications:

Skills:

Calendar Management, Communication, Microsoft Office, Office Administration, Travel PlanningCertifications:

Experience:

4 + years of related experienceUS Citizenship Required:

Yes

Job Description:

Discover a career that is challenging, impactful, and mission-critical. Join our team as an Admin Assistant IV and make an impact on our customer. While you help us advance the mission, we'll help advance your career.

HOW AN ADMINISTRATIVE ASSISTANT IV WILL MAKE AN IMPACT:

Working in a discreet environment handling sensitive and personal information daily

Completing transactional duties with special attention to detail, being organized, and multi-tasking

Interacting with our ongoing POC customers, team members/Leads, and employees via phone, Skype or email

Handling and receiving incoming and outgoing correspondence

As an Administrative Assistant IV, your day-to-day responsibilities will include:

The AA will primarily support the Director and Deputies with scheduling and fielding calls/requests

The AA will manage actions and tasking's (Sponsor Action Tracker, email), serve as a Timekeeper, initiate and manage a check-in/check-out process, manage office supplies, etc.

They will be the first-person visitors will see when entering the vault, and will need to communicate effectively to determine how to assist

The AA will be expected to act with discretion and autonomy in many matters

No travel is anticipated

The AA will need strong writing and editing skills, for example being able to independently generate and write some content for memos in the Agency system

They will also be asked to orchestrate the MSA team providing training and guidance to the other MSA's across the office and help bring them together into a more cohesive MSA team, ensuring shared coverage

The AA will need to work with the FO team to triage incoming communications traffic and help maintain a list of associated actions to be taken across the office

Overall, the AA will be relied upon to help highlight tasks, organize deadlines and notify the team of the dates tracked across actions

The level of autonomy for this position is high, the Director is seeking a resource who can make informed decisions when triaging incoming requests/data/emails/taskings

The AA will provide screening and gatekeeping of calendars and calls for the Director and two Deputy Directors

S/he will prioritize meetings, actions, and emails that need an immediate response

The Administrative Assistant IV will have the autonomy/authority to de-conflict and reschedule meetings as needed once they understand Director/ Deputy Director preference

The AA will have access to the Director / Deputy Director will manage up to 3 calendars

The AA will also support Onboarding/Off boarding activities (including recall roster updates and Access requests), Action tracking/awareness, read/flag Sponsor Internal communications

The AA will need to initiate and manage on- and off-boarding for the office

The building is a OGA managed facility, so security and vault access are managed separately from Sponsor processes

The AA will work with existing logistics personnel for access, but will be in charge of Access requests, Emergency Planning rosters, and phone trees

AA will serve as Timekeeper for the office (approximately 120 officers)

The Administrative Assistant IV will compile and send responses to actions on behalf of the Office

AA will serve as backup to the communications officer on editing and submitting weekly highlights

The AA will schedule recurring and ad hoc meetings attended by leadership within and external to the office

S/he will primarily schedule within the building but on occasion will need to find rooms in other Sponsor buildings

The AA will be called upon to create read ahead materials at times

AA will be asked to record minutes and disseminate and track actions at meetings

Occasionally AA will be asked to assist in planning off-site meetings with commercial vendors

The AA will manage shared a conference room for the floor; s/he will serve as gatekeeper for Director and Deputies, based on discussions with them on their preferences

The AA will completely manage 1, may be asked to book up to 4 from other owners in the building and coordinate on HQS space ad-hoc.

The AA will infrequently be called upon to assist with senior travel support

The Office has officers overseas, so annual travel OCONUS may be required of Director

The AA will be responsible for completing travel accountings once travel is completed

The Administrative Assistant IV will track office supply inventory for the office and will submit orders in the Sponsor system when additional items are needed

Renovations/Moves/IT are primarily handled by logistics officer, but AA will often be backup POC

WHAT YOU'LL NEED TO SUCCEED:

The position requires an active TS/SCI with Polygraph clearance

HS Diploma and seven (7) years of relevant experience or equivalent combination of education and experience

The core hours are 8:00am - 3:00pm

Proficient Word, Excel, Outlook, PowerPoint

Able to perform duties with minimal supervision and some team interaction

This position is on customer site

GDIT IS YOUR PLACE:

401K with company match

Comprehensive health and wellness packages

Internal mobility team dedicated to helping you own your career

Professional growth opportunities including paid education and certifications

Cutting-edge technology you can learn from

Rest and recharge with paid vacation and holidays

The likely salary range for this position is $132,964 - $152,909. This is not, however, a guarantee of compensation or salary. Rather, salary will be set based on experience, geographic location and possibly contractual requirements and could fall outside of this range.

Scheduled Weekly Hours:

40

Travel Required:

10-25%

Telecommuting Options:

Onsite

Work Location:

USA VA Reston

Additional Work Locations:

Total Rewards at GDIT:

Our benefits package for all US-based employees includes a variety of medical plan options, some with Health Savings Accounts, dental plan options, a vision plan, and a 401(k) plan offering the ability to contribute both pre and post-tax dollars up to the IRS annual limits and receive a company match. To encourage work/life balance, GDIT offers employees full flex work weeks where possible and a variety of paid time off plans, including vacation, sick and personal time, holidays, paid parental, military, bereavement and jury duty leave. To ensure our employees are able to protect their income, other offerings such as short and long-term disability benefits, life, accidental death and dismemberment, personal accident, critical illness and business travel and accident insurance are provided or available. We regularly review our Total Rewards package to ensure our offerings are competitive and reflect what our employees have told us they value most.

We are GDIT. A global technology and professional services company that delivers consulting, technology and mission services to every major agency across the U.S. government, defense and intelligence community. Our 30,000 experts extract the power of technology to create immediate value and deliver solutions at the edge of innovation. We operate across 30 countries worldwide, offering leading capabilities in digital modernization, AI/ML, Cloud, Cyber and application development. Together with our clients, we strive to create a safer, smarter world by harnessing the power of deep expertise and advanced technology.

We connect people with the most impactful client missions, creating an unparalleled work experience that allows them to see their impact every day. We create opportunities for our people to lead and learn simultaneously. From securing our nation's most sensitive systems, to enabling digital transformation and cloud adoption, our people are the ones who make change real.

GDIT is an Equal Opportunity/Affirmative Action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or veteran status, or any other protected class.

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