Administrative Assistant

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Job description

Job Description

Timmons Group is currently seeking an experienced Administrative Assistant to join our Richmond, VA office location. The Administrative Assistant is a fast-paced support position for multiple groups that requires someone who can multi-task and organize well.

Timmons Group is a values-based organization with a compelling and focused vision for explosive growth. The successful candidate will enjoy a tremendous opportunity to impact the culture and effectiveness of their group.

Essential Duties and Responsibilities of a successful candidate include but are not limited to:

Create unforgettable first impressions for clients, employees and anyone who visits our office

Provide unrivaled client support to our internal clients:Assist with meeting coordination, set up, and presentation prep

Prepare letters to clients and Letters of Agreement

Coordinate with governmental agencies regarding plan and permit processing

Prepare and process change orders

Assist in the preparation of proposals and contracts, as necessary

Prepare, proofread, format, copy and bind various job specifications and reports

Work with accounting and Project Manager to coordinate monthly billings to clients as well as financial project reports for Project Managers

Order office supplies and ensure proper inventory is maintained

Maintain copier and printing operations (ensuring toner, paper, etc. are stocked at appropriate levels)

Assist in events planning for firmwide employee events as well as group and client events

Manage shipping, receiving, local deliveries and pick ups

Oversee office organization, filing system and archiving processes

Work with other team members as a support service to accomplish daily tasks

Skills/Requirements of a successful candidate include but are not limited to:

Must have excellent customer service, organizational, written and verbal communication skills

Ability to anticipate, as well as demonstrate and possess a high level of creativity, adaptability and initiative

Must have an exceptional attention to detail and ability to problem solve

Must have in depth knowledge in all Microsoft office applications

Must have the ability to multi-task and prioritize workload, juggling tasks such as answering phones, greeting and directing visitors, managing shipping and deliveries and coordinating meetings and office events

High school diploma or equivalent

Ideal candidates will have previous experience in a professional office setting that required customer service, answering phones etc.

Meeting planning and/or event coordination experience is a plus

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