Telecommunications Contract & Supplier Manager

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Job description

Important to note before submitting: The agency Mgr requires that the selected candidate be available ON SITE (5 days/week) for the first 2 -3 weeks until mgr is comfortable that the contractor is up and running with all internal processes. After that, the regular schedule will be 4 days/week ON SITE, 1 day remote. If they cannot agree to this arrangement, then pls do not submit them.

This is a 6-month Contract to Hire role. Candidate cannot be hired by the agency bf that time period.

Candidate MUST be interested and eligible for full time hire after 6 months (Green card holder or USC only).

Be advised: There are NO guarantees they will be hired as FTE - they will still need to apply and interview internally for the Full-time role. Salary/compensation for the FTE can be discussed at a later date or if an interview is requested.

ABOUT THE ROLE

This team at VITA manages multiple contracts. Separate NDAs for VITA (around the contracts they support) will apply, if selected.

Individual will be responsible for: Assisting the TCSM (Telecommunications & Supplier Management Team) with documentation, oversight, and contract and supplier management for the Telecommunications Contracts under our purview. Individual must have background with:

Virginia's Public Procurement Act (VPPA) - if candidate does not have this prior knowledge, they must be willing to read/understand legislation, get up to speed around this info and determine how it can be applied to the technology contracts with which they will be working. Training will be available around VPPA for the selected candidate.

Managing Telecommunications Contracts & Suppliers (a solid foundation in this area is required)

Evaluating and suggesting contract language and making associated recommendations

Assisting with the management of Supplier performance issues,

Understanding of how services must work together to meet the end-to-end business needs of the customer,

Experience understanding and applying Service Level Agreements, and Reports to manage Supplier performance and adherence to contracts

Demonstrated ability to learn and use technology to convey issues and oversee work

Demonstrated experience developing and documenting processes and using VISIO, Word, Excel, PowerPoint, SharePoint (or similar tools)

Demonstrated high level verbal and written communications skills

Experience working with and influencing stakeholders throughout all levels throughout their organization, supplier's organizations, and customer's organizations

Demonstrated ability to work under tight deadlines and manage multiple simultaneous efforts

Experience working with matrixed teams

Selected candidate will work closely with existing staff to understand the needs and operations of the unit and will provide coverage when these individuals are out of the office. Through training, the individual will learn to act as a subject matter expert for efforts related to the procurement of Telecommunications Contracts (all aspects, wireless, wireline, broadband, and network).

The selected candidate will learn to assist VITA customers as needed to assist in the procurement of the best services for their needs. Further, the position will provide input & support for the upkeep of the Telecommunications website, including updates to pricing. At times the role will require research to ensure extensions, new services, and new contracts are best in class and within expected market parameters. The individual will assist with the creation and the maintenance of the TCSM team's documentation and will assist with the physical location management of contracts and distribution to appropriate parties.

Skill
Required / Desired
Amount
of Experience

Word/PowerPoint/Excel/Outlook/SharePoint (or similar tools)
Required
3
Years

Flowcharting (Visio or similar)
Required
1
Years

Attention to detail: update web-page pricing & available devices, perform data entry, manage artifacts in SharePoint, manage supplier deliverables
Required
2
Years

Excellent communication skills (oral and written) to work with all levels within the organization and with the supplier organizations
Required
3
Years

Excellent research and analytical skills to research contract proposals, solutions to operational issues, etc.
Required
2
Years

Telecommunications Contracts and Operations
Highly desired
1
Years

VPPA - Virginia's Public Procurement Act. Ability to understanding legislation and application to technology contracts (training available)
Highly desired
1
Years

SLA (Service Level Agreements) and Supplier Performance Management
Highly desired
1
Years

Interest in expanding skills and developing a career path in the creation, negotiation and management of contracts and associated artifacts
Highly desired
1
Years

Interest in expanding skills and developing a career path in the management of suppliers in a complex technology environment
Highly desired
1
Years

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