Executive Secretary with Security Clearance

---

Job description

BIT Consultants is currently seeking an Executive Secretary for an opportunity in the Springfield, VA area. TS/SCI Security clearance required Minimum Requirements:
Experience: Minimum 8 years (Bachelor's Degree) of secretary experience with a minimum 2-year experience working in a senior level office
Experience: Minimum 10 years of secretary experience (Associates' Degree) with a minimum 4 years experience working in a senior level office.
Experience: Minimum 14 years (High Scholl Diploma) of secretary experience with minimum 6 years experience working in a senior level office. Required Experience:
• Strong Calendar management and ability to work taskers. • Proven experience in the secretary profession directly supporting an office environment with senior leadership personnel serving in the grades of SES/DISL or at the Flag Officer level.
• Strong foundational knowledge and understanding of the Department of Defense (DoD) and Intelligence Community (IC).
• Strong professionalism with the ability to consistently demonstrate tact and maturity in all situations.
• Strong interpersonal and/or soft skills, and office etiquette to:
o Facilitate professional relationships and support efficient execution of all office administrative requirements; and
o Realize a positive customer-oriented service experience by internal/external office personnel, customers, and visitors.
• Strong teaming and collaboration skills that foster office unity and cohesiveness in support of completing office administrative requirements.
• Capable of independently handling a large, complex workload, effectively coordinating multiple resources, and multi-tasking in a fast-paced environment having competing priorities.
• Excellent communication skills both verbally and written with the ability to:
o Articulate and exchange information (i.e., requirements, actions, needs, status, etc.) in a professional tone and attitude to achieve efficient business rhythms; and o Produce professionally written emails, letters, documents, and other material that is succinct, coherent, uses proper tone, demonstrates proper grammatical use of the English language, and presents proper format/form per established corporate/office guidance.
• Exceptional office and work organization skills that facilitate a neat and orderly presentation of the work environment and administrative activities. (Note: Our client has a clean desk policy that requires a clutter-free work environment and the proper storage of working papers.)
• Understanding of and prior experience in applying office protocol and staffing requirements at the senior leadership level.
• Strong analytical skills to anticipate and proactively assist leadership personnel and staff with day-to-day business rhythms and administrative support requirements.
• Able to independently apply mature judgment and initiative to determine approach and action to take in both routine and non-routine administrative situations.
• Creative and innovative techniques for performing administrative responsibilities that enhances office workflow processes and business rhythms.
• Interpret and adapt guidelines with minimal assistance, including unwritten policies, precedents and practices that are not always completely applicable to a changing situation
• Strong working knowledge of office information technology (IT) equipment (e.g., copiers, scanners, facsimile machines, computer workstations, phones, teleconference/video teleconference equipment) with the ability to independently operate such equipment in completing administrative tasks.
• Strong working knowledge of MS Office software applications (i.e., Word, Excel, PowerPoint, and Outlook: Mail, Calendar, and File Functions) with the ability to independently use these applications to efficiently complete office administrative tasks.
• Proven self-starter with the ability to independently and accurately complete all assigned administrative work requirements.
• Strong typing skills with the ability to type at a minimum of 45 words per minute (wpm).
• Working knowledge of administrative processes and business rhythms.
• Knowledge of Military and administrative support requirements at the Flag Officers as an executive officer or staff officer.
• Proficient working knowledge of the following corporate applications:
1) PeopleSoft
2) Defense Travel System (DTS) with knowledge of the Joint Travel Regulation (JTR)
3) NCERTS
4) SharePoint • Process improvement planning and implementation.
• Establishing and managing office spend plans for travel, supplies, and awards.
• Administratively supporting the planning, coordination, and execution of visits, events, luncheons, and other office functions as required.
• Prior experience with presentation techniques and building briefing slides.
• Possess a working knowledge of the NGA internal coordination and approval processes.
• Working knowledge of Access database
• Knowledge of NGA correspondence manual
• Working knowledge of NGA's File Plan requirements
• Possess a working level understanding of NGA corporate processes
• Experienced in setting up and maintaining office-filing systems (hardcopy and softcopy) using specified format and structure.
• Ability to schedule, coordinate, set up, and operate Video Teleconference (VTC) equipment; and this includes teleconferences. Job Type: Full-time

<!– job description page –>