Program Administrator with Security Clearance

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Job description

Job Description BAE Systems, a top-ten prime contractor to the U.S. Department of Defense, enables the U.S. government to transform data into intelligence and provides engineering, integration and sustainment support for critical military platforms and systems. Intelligence & Security provides services and products to the Department of Defense, the government, federal law enforcement officials, and troops deployed around the world. At BAE Systems, we promote a strong, collaborative culture and provide our employees with the tools, skills and training they need to succeed. We are all about trust, camaraderie and a shared ambition to lead the world in defense technologies and national security services. We offer flexible work environment to support the balance in your life and keep you performing at your best. Be a part of a company that is part of the community, driven to improve our future and protect our freedom. Are you a dynamic, detail-oriented individual with exceptional management, communication, and interpersonal skills? The chosen candidate will have the opportunity to step into a role that will lead all aspects of program administration within the program's PMO. We are looking for an experienced Program Administrator, well versed in staffing large contracts, to join our technology-based program supporting a key government customer. This program will deliver engineering services for network infrastructure as well as sophisticated enterprise computing infrastructure including end-point devices, data center hosted servers, multi-Cloud services as well as virtualized applications, and storage systems. ABC Required Education, Experience, & Skills The Program Administrator will independently perform a wide range of functions and tasks in a fast paced, multi-function environment, which require vision, organization, leadership and proficiency in developing, explaining and supporting policy implementation. Program Administrator will serve as the primary POC for sub-contractor staffing submissions and will be responsible for reviewing and vetting candidate submissions from partner companies. The skill of problem identification, analysis and resolution is central to the effective conduct of their activities as is the ability to work from an Agency perspective. A minimum of 3 years' relevant experience required. Bachelor's degree in any related field. Daily responsibilities may include: Reviewing, vetting partner company candidate submissions
Communications with partner companies
Setting up interviews with partner candidates and task order Pms
Ordering supplies for the PMO team and new hires
Sending new hire reporting instructions and coordinating program new hire orientation
Coordination with finance and subcontracts teams regarding incoming resources (SPWFs, charge codes changes and set up and CLIN changes)
Updating weekly and ad hoc contract deliverable documents
Scheduling meetings and conference rooms
Running meeting slides for program reviews
Creating, maintaining PowerPoint presentations for PMO and leadership
Security clearance paperwork coordination, scanning, faxing, emailing.
Required Skills: Proven track record working in fast paced environment successfully managing multiple projects at a time within required timeframes.
Provides general or specialized administrative support to various offices and programs.
Experience managing and maintaining a large volume of emails in MS Outlook to include correspondence, tracking and filing
Experience in documentation planning and support, project administration, program management support, event planning and administration, mail services, records, and data input
Composes routine correspondence, documents, reports, orders, forms, etc., in support of site personnel as required
Locates and summarizes information and data from files and documents
May provide other administrative duties listed (scheduling and coordinating meetings, calendars and events; gathering, inputting, and retrieving electronic data; maintaining files and folders; researching and analyzing information and data to prepare reports, presentations and papers; prepares routine correspondence in accordance with government standards; initiates trouble tickets and coordinating office moves.
Experience supporting the government. Preferred Education, Experience, & Skills Experience organizing events such as networking, hiring, and retention events Master Degree in related field Experience working on BAE programs and a solid understanding of BAE Systems internal policies and procedures Familiarity with BAE business/program review requirements Familiarity with subcontracting processes and rate negotiations for teammates Pay Information
Full-Time Salary Range: $96470 - $164010 Please note: This range is based on our market pay structures. However, individual salaries are determined by a variety of factors including, but not limited to: business considerations, local market conditions, and internal equity, as well as candidate qualifications, such as skills, education, and experience. Employee Benefits: At BAE Systems, we support our employees in all aspects of their life, including their health and financial well-being. Regular employees scheduled to work 20+ hours per week are offered: health, dental, and vision insurance; health savings accounts; a 401(k) savings plan; disability coverage; and life and accident insurance. We also have an employee assistance program, a legal plan, and other perks including discounts on things like home, auto, and pet insurance. Our leave programs include paid time off, paid holidays, as well as other types of leave, including paid parental, military, bereavement, and any applicable federal and state sick leave. Employees may participate in the company recognition program to receive monetary or non-monetary recognition awards. Other incentives may be available based on position level and/or job specifics. About BAE Systems Intelligence & Security BAE Systems, Inc. is the U.S. subsidiary of BAE Systems plc, an international defense, aerospace and security company which delivers a full range of products and services for air, land and naval forces, as well as advanced electronics, security, information technology solutions and customer support services. Improving the future and protecting lives is an ambitious mission, but it's what we do at BAE Systems. Working here means using your passion and ingenuity where it counts - defending national security with breakthrough technology, superior products, and intelligence solutions. As you develop the latest technology and defend national security, you will continually hone your skills on a team-making a big impact on a global scale. At BAE Systems, you'll find a rewarding career that truly makes a difference. Intelligence & Security (I&S), based in McLean, Virginia, designs and delivers advanced defense, intelligence, and security solutions that support the important missions of our customers. Our pride and dedication shows in everything we do-from intelligence analysis, cyber operations and IT expertise to systems development, systems integration, and operations and maintenance services. Knowing that our work enables the U.S. military and government to recognize, manage and defeat threats inspires us to push ourselves and our technologies to new levels. Our Commitment to Diversity, Equity, and Inclusion:
At BAE Systems, we work hard every day to nurture an inclusive culture where employees are valued and feel like they belong. We are conscious of the need for all employees to see themselves reflected at every level of the company and know that in order to unlock the full potential of our workforce, everyone must feel confident being their best, most sincere self and be equipped to thrive. We provide impactful professional development experiences to our employees and invest in social impact partnerships to uplift communities and drive purposeful change. Here you will find significant opportunities to do meaningful work in an environment intentionally designed to be one where you will learn, grow and belong.

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