Legal Office Support

---

Job description

Legal Office Support
Seattle, WA, 98101
4+ contract (Potential for convert to perm)
7:30 am-4:00pm

Provides operations functions in one or all of the following areas within a Legal office /environment: operates high volume duplicating equipment, performs associated copying tasks, ships and receives product and supplies, sorts, distributes and handles incoming and outgoing mail/faxes, as well as applies necessary postage
Provides copier maintenance and/or repair of customer site equipment
May also perform bindery, QC and final check, housekeeping, file services, call center representative, and reception, etc
May performs various building support functions related to meeting set Client and light maintenance
Note: Due to the higher level of presentation, telephone skills needed to perform receptionist duties and high interaction with Executive level customers, employees performing this function are considered to be Senior On-Site Services Specialist
This position reports directly to the Site Manager, Site Supervisor or Assistant Site Manager, depending on site personnel configuration
Runs high volume copy machines and performs binding and finishing work
Ensures convenience copiers are working properly, checking for quality via daily inspections
Clears paper jams and informs technicians of specific problems
Performs all repair service on customer copier equipment
Handle highly sensitive and confidential documents that may be time sensitive - Provide upmost in quality work due to the sensitive nature of documents and projects that are required in a legal environment
Maintains records for management reports and inventories of supplies needed
Distributes office supplies, fax transmissions and mail to company personnel and/or designated drop-off points as required
Calculates charges for jobs performed and maintains some billing logs
Responds to and coordinates all service calls required by customer
May perform filing duties in conjunction with specific customer requests
Delivers completed jobs to pre-determined customer locations within and outside of the site
Maintains daily meter and service logs
May travel between customer s buildings
Answers customer questions regarding status or feasibility of job requests
Ensures upkeep of convenience copier areas by keeping neat and well stocked
Performs duties related to the shipping of materials
Performs duties related to the receiving of materials
May perform meeting room and conference room set Client
May perform building occupant moves within assigned facilities
May perform re-lamping and light maintenance duties as assigned
May perform occasional cleaning duties as needed
May require periodic overtime on nights and weekends, including off-hour emergency response
Uses shrink-wrap machine, paper cutter, hole driller, bindery equipment, jogger, tape machine, stackers, electric stapler and scales in completion of various jobs contracted
Uses all copier equipment, calculator, fax machine, postage meter and some PC
Performs filing duties, which may include purging and archiving old documents
Performs duties of scanning, file conversion and file naming
Performs FTP (File Transfer Protocol) between computers and files for printing and CS/DVD
Manage TOC (Table of Contents) first page of electronic file
Perform duties that involve OCR (Optical Character Recognition) files to assist with key word search
Perform file formatting for printing/Excel files
Responsible for interacting and providing professional level support to executive level end users at various levels, including: legal secretaries, project managers, paralegals, associates and partners
Perform quality accurate jobs/projects that may require tight deadlines and potentially under high pressure
Assist with coordinating projects that will be completed off site (BIS or Smart Source) - Performs other duties as assigned.

Quals
CSP: Misty Scott
Pay rate: /hr
No covid restrictions
Interviews will be held virtually
Parking is not provided as the Ricoh teams use public transportation to get to work.
Seattle - Brief job description

This position will be supporting one of my law firms in the downtown area
Anybody with legal experience would be preferred so they understand this type of culture; however, I'm also open to candidates which have worked in office services for the finance or banking fields, or anybody which has worked in high end retail (Nordstrom, Sachs, Bloomingdales)
My team can teach the day-to-day operation, but we must have people with strong customer service, communication, time management, and organizational skills.

Primary responsibilities for this candidate will be

Hospitality Services: setting up and cleaning up conference rooms after meetings and events

Mail Services, sorting incoming mail delivering mail and processing mail.

Copy Services: producing copy jobs for secretaries and attorneys.
Requires high school diploma or GED and1-2 years of related work experience
Minimum of 2 years experience in legal industry is highly desired
ABILITY TO PROVIDE AN EXCELLENT CUSTOMER EXPERIENCE, UTILIZING STRONG CUSTOMER SERVICE, PERSONAL AND COMMUNICATION SKILLS
Some related copy job experience is preferred
May require valid driver s license and minimum levels of auto insurance coverage per Ricoh
Working knowledge of copier and other related equipment and repair is preferred
Ability to utilize a mixture of hardware and software to support functions such as cost recovery, document management and advanced workflow
Requires knowledge and understanding of shipping/receiving procedures
Basis electronics knowledge is preferred
Possesses ability to work independently and flexibly to complete projects
Possesses ability to determine correct method and packing material as well as check packing slips for accuracy of incoming materials
Possesses ability to comprehend instructions concerning mail delivery
Possesses troubleshooting and problem solving skills
Possesses ability to read and comprehend written technical information in the form of manuals, parts books and related publications
Possesses excellent customer relations skills and excellent verbal communication skills.

Start date:
10/1/2024

End_date:
1/31/2025

Metasys Technologies is an equal opportunity employer
All applicants will be considered for employment without attention to race, color, religion, sex, sexual orientation, gender identify, national origin, veteran or disability status.

<!– job description page –>