Pub Reconciliation Assistant

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Job description

Purpose of the Role:

The role requires someone with fantastic communication skills who can work collaboratively with General Managers, Pub Operators, and Regional/Area Managers to deal with the exception management of c.£12m Petty cash across the business and the Payment of Operator Management Fees, circa of £1.2m, on a weekly basis. You will be working as a part of a team to meet the weekly deadlines and a pro-active and organised approach is essential for success.

The successful candidate will be working as part of a team to:

• Process the Weekly Operator Fees via BACS to ensure they are paid correctly and within the required timescales.
• Process additional support fees, incentives, and referral fees.
• Process CHAPS payments when required.
• Investigate petty cash exceptions identified to ensure policies and procedures are met and correction journals actioned across c.1,400 pubs.
• Input into improving a newly implemented Petty cash management system to get the best output and efficiency from new ways of working.
• Create and distribute weekly reports to highlight any issues, trends and risks identified
• Contribute to the Finance efficiencies programme by challenging ways of working to ensure we are working efficiently.
• Work with Operators, GMs, AMs and RM s to ensure errors are addressed and reconciled in a timely manner.
• Help desk query management
• Training new team members
• Producing and maintaining procedures and documentation
• Acquisition preparation and implementation as well as tasks relating to transition sites

Qualifications/Experience Required:

• Excellent organisational and communication skills
• Friendly and approachable with excellent interpersonal skills
• Calm professional manner
• Team player
• Able to use Initiative
• Ability to Self-motivate
• An understanding of Finance
• Experience of working in a team environment, processing to a high accuracy to tight deadlines
• Microsoft Office knowledge and capability preferred.

Key Skills Required:

• Numerate with a high level of detail and accuracy.
• Ability to work well under pressure, to meet strict deadlines and prioritise work
• Excellent written and verbal communications
• Ability to interpret data and escalate anomalies
• Strong interpersonal skills to help support General Managers, Pub Operators and Operational Departments.
• Continually challenge ways of working to improve efficiency.
• Pro-active, self-motivated with can do attitude

Experience required

• Basic understanding of Finance
• Proven Excel intermediate experience
• Microsoft Office knowledge and capability generally good technical skills.
• Experience of working in a team environment

Preferred knowledge

• Undertaken similar work within the Pub \Hospitality sector
• Understanding of Zonal till system and Zonal dimensions would be an advantage but not essential.
• Understanding of NAV & CODA finance systems would be an advantage but not essential
• Understanding of Sap Concur and Aurum would also be useful

Systems used: Microsoft Office, Aurum, Sap Concur, Aztec (Zonal), CODA/NAV and DocuWare

What's in it for you?

• 25 days annual leave
• Annual Leave Purchase Scheme
• Pension
• Vitality Healthcare
• Opt in dental insurance programme
• Annual bonus scheme
• The Stonegate discount card offering discounts across our managed estate
• Online benefits portal offering discounts across the High Street and other retailers

At Stonegate Group, we're proud to be the biggest operator of pubs, bars, and late-night venues in the United Kingdom. Our leading brands are diverse and well-known, including names like Slug & Lettuce, Be At One and Popworld. Find out more about a career with Stonegate Group at (url removed).

If you have a disability as outlined by the Equality Act 2010 and require reasonable adjustments to be made during the recruitment process, please let us know in advance so that any support, aids or adaptations can be put in place to assist you. You can contact us on (url removed).

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