Project Coordinator III

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Job description

Project Coordinator III

Location: Burbank, CA

Duration: 6 months

Description:

Business Unit/Group: Studio Operations - Studio Services

Job Responsibilities / Typical Day in the Role:

We are seeking an experienced construction project coordinator with estimating experience to provide support to the Projects Director and the Construction Services team. This position requires construction experience and abilities as a planner and facilitator to various teams and multiple projects.

Your Role Accountabilities:

Assist Dir., Projects in project start-up, system set ups, timelines, meeting notes, communications for all Studio Services projects as required.

Gather and track estimates from various Client trades and/or external vendors as required for assigned projects.

Create slide decks and presentations for each project to present to clients and to share with Executive Management at Bi-Monthly and Quarterly meetings

Assist on-boarding of new vendors with Procurement and Legal departments (requesting COI, Contracts, NDA's, passes, lot/building access, etc.)

Maintaining a wide variety of digital department records including confidential project information and detailed schedules

Assisting with organizing, categorizing and compiling of construction project materials

Arranges outside engineer/vendor support services in coordination with Construction Services team, as needed

Assisting with compliance reporting and tracking

Compiles and updates detailed job update reports for distribution to clients

Tracking of project timelines and milestones, material orders, equipment delivery dates, trade installation schedules, etc.

Compiles and organizes project files, including as-builts, schedules, and budgets

Organizing and maintaining project files, assisting with taking project meeting notes and providing status update and action item notes following meetings.

Must Have Skills / Requirements:

3-5 years of experience in construction services, architectural or general contractor firms, construction contractor license a plus.

Experience in project management support to one or more executives in a fast-paced, multi-project environment.

Previous experience doing project coordination

Project organization and presentation skills

Excellent computer proficiency and advanced knowledge of Microsoft Outlook, Word, Excel, PowerPoint, as well as applications such as Zoom, Microsoft Teams and Adobe Suite

Nice to Have Skills / Preferred Requirements:

Familiarity with programs such as ProCore, AutoCAD, Bluebeam or Construction Cloud

Soft Skills:

Verbal and written communication skills, multi-tasking, customer service skills and interpersonal skills.

Ability to work independently and manage one's time.

Ability to keep information organized and confidential.

Education / Certifications:

High School diploma

College or trade school specific certification

Release Comments:

Looking for someone with construction background - required

Studio campus experience - these people will have a leg up

5-10 years of experience combined (all levels of project coordinating)

This position will require the worker to be in the field and not just behind the desk.

Finance System for Invoicing:

WB SAP

WB SAP

PeopleSoft

Oracle

S4

Discovery SAP

As an equal opportunity employer, ICONMA prides itself on creating an employment environment that supports and encourages the abilities of all persons regardless of race, color, gender, age, sexual orientation, citizenship, or disability.

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