Facilities Analyst

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Job description

Job Description

Under the general direction of the Manager, responsible for contract management related to facility operations and maintenance. Reviews and analyzes vendor proposals and prepares financial summary reports. Provides recommendations to management and assists with vendor selections. Identifies, coordinates and implements facility projects and programs to improve the quality and cost-effectiveness of campus operations. Assists the manager with the contractor budget development process and tracking expenditures for the Campus Operations contractor related O&M and Capital budgets.

What You Will Be Doing:

Serves as a central point of contact for facility vendor activity. Researches, evaluates, solicits quotations and recommends contract options. Partners with service managers to ensure mutual compliance of contract terms and conditions.

Assists the department manager with ensuring contracted services meet fiscal goals and department contractor budget requirements. Coordinates reconciliation of accounts and contractor budget reporting requirements. Advises management of discrepancies and facilitates resolution of issues. Validates and processes department invoices and enters purchase requisitions for vendor services and contract renewals.

Coordinates facilities projects and participates in establishing project objectives, procedures and performance standards to comply with corporate standards, policies and department objectives.

Supports a safety culture and workplace environment that targets zero accidents. Collaborates with Safety Specialist to continuously identify potential areas of concern and stay engaged with mitigation efforts. Leads by example by maintaining a "safety first" mindset. Conducts regular inspections of the work environment.

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