Executive Administrative Assistant

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Job description

Start working the way you have imagined with a top manufacturer!
Volt is immediately hiring an Executive Assistant in Fountain Valley, CA.
As an Executive Assistant you will:

• Support the CEO / President with all administrative duties
• Provides a bridge for smooth communication between the President and CEO's office and internal departments; demonstrating leadership to maintain credibility, trust and support with senior management staff.
• Works closely and effectively with the President and CEO to keep him/her well informed of upcoming commitments and responsibilities, following up appropriately. Acts as a "barometer," having a sense for the issues taking place in the environment and keeping the President updated
• Successfully completes critical aspects of deliverables with a hands-on approach, including drafting acknowledgement letters, personal correspondence, and other tasks that facilitate the President/CEO's ability to effectively lead the company
• Prioritizes conflicting needs; handles matters expeditiously, proactively, and follows-through on projects to successful completion, often with deadline pressures.
• Communicates directly, and on behalf of the President and CEO, with Board members, donors, Foundation staff, and others, on matters related to President/CEO's programmatic initiatives.
• Researches, prioritizes, and follows up on incoming issues and concerns addressed to the President/CEO, including those of a sensitive or confidential nature. Determines appropriate course of action, referral, or response.
• Edits and completes first drafts for written communications to external stake holders
• Serves as a back-up project manager with the corporate strategy team, coordinating timelines and milestones for activities, meetings and presentations that involve Strategic Initiatives.
• Assists in coordinating the agenda of senior management team meetings and off-sites, and all-staff meetings, including but not limited to sister-companies and Canada business initiatives.
• Facilitates cross-divisional coordination of travel and outreach plans that includes execution of large-scale projects or assuming a Stakeholding role to ensure president/CEOs initiatives are successfully executed.

This is a full-time opportunity, position is 12 months temp, with strong potential to go temp to hire for the right person. Hours are Monday - Friday 8am - 5pm. This is an hybdid, requiring someone who can work 3 days onsite and 2 days remote.
The ideal candidate will have:

• 3 - 5 years of experience with C level executive assistant experience
• Proficient in the use of Microsoft Word/Excel/PowerPoint, Outlook, Autoway, AS400.
• Excellent oral and written communication skills.
• Organized and detail oriented.
• Ability to work with a variety of personalities.

Pay Rate: $40-47/hr
Pay range offered to a successful candidate will be based on several factors, including the candidate's education, work experience, work location, specific job duties, certifications, etc.
Qualified candidates should APPLY NOW for immediate consideration! Please hit APPLY to provide the required information, and we will be back in touch as soon as possible.
Benefits: Volt offers benefits (based on eligibility) that may include the following: health, dental, vision, term life, short term disability, AD&D, 401(k), Sick time, and other types of paid leaves (as required by law), Employee Assistance Program (EAP).
Volt is an Equal Opportunity Employer and prohibits any kind of unlawful discrimination and harassment. Innova Solutions is committed to the principle of equal employment opportunity for all employees and to providing employees with a work environment free of discrimination and harassment on the basis of race, color, religion or belief, national origin, citizenship, social or ethnic origin, sex, age, physical or mental disability, veteran status, marital status, domestic partner status, sexual orientation, or any other status protected by the statutes, rules, and regulations in the locations where it operates. If you are an individual with a disability and need a reasonable accommodation to assist with your job search or application for employment, please contact us at . Please indicate the specifics of the assistance needed. Volt does not discriminate against applicants based on citizenship status, immigration status, or national origin, in accordance with 8 U.S.C. 1324b
Volt does not discriminate against applicants based on citizenship status, immigration status, or national origin, in accordance with 8 U.S.C. 1324b. The company will consider for employment qualified applicants with arrest and conviction records in a manner that complies with the San Francisco Fair Chance Ordinance, the Los Angeles Fair Chance Initiative for Hiring Ordinance, and other applicable laws.

Volt is acting as an Employment Agency in relation to this vacancy.

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