ADMIN SUPV 1

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Job description

Department Summary:
At UCLA Housing & Hospitality Services (H&HS), you become part of UCLA's tradition of excellence by providing quality housing, dining, and hospitality services to student-residents, faculty, staff, and campus visitors. We believe there's more to a job than simply being employed. In addition to competitive salaries and comprehensive benefits and retirement plans, H&HS team members enjoy significant opportunities for professional and personal growth in a supportive work environment. No matter what your role, you will join more than 2,600+ H&HS team members who understand that our motto Hospitality First! means that a warm, gracious attitude makes a difference in the lives of the people we serve. AMAZING BENEFITS Starting Day One!

Position Summary:
Under the general direction of an Assistant Directors of Housing Operations, the Manager oversees all aspects of the daily operations for a residential complex. Duties include coordinate maintenance work orders, coordinate and manage space utilization with other departments, and supervise the operational material management and procurement needs for residential housing communities ranging from 2,000 - 4,000 student residents, families and faculty in residence hall and apartment communities. The communities managed range from 500,000 sq ft to 2.8 million sq ft of public area/auxiliary meeting, classroom, auditorium, outdoor and recreational space, residence hall rooms and apartments. The facilities are in operation and staffed 24 hours/day, 7 days/week, year-round. Major duties include management of Front Desk/customer service staff ), providing quality customer service to residents, guests and visitors; and Residential Housekeeping Department (consisting of 1 Housekeeping Manager, 2 - 4 housekeeping supervisors and up to 55 FTE, an additional 6 - 25 seasonal FTE); coordinate, prioritize, and schedule maintenance work orders and housekeeping issues in the buildings and provide direction to the Housekeeping Manager to ensure residential housekeeping standards within the building(s) and adjacent grounds are being met at all times; assist with building access in coordination with Housing Safety; and the development and management of a departmental budget at up to $25M in labor and expenses. This position requires frequent interaction with personnel from various University departments, University students, University faculty, families and external customers. Depending on market segment, other duties include the supervision of the areas of responsibility during the Conference season.

Salary & Compensation:
UCLA provides a full pay range. Actual salary offers consider factors, including budget, prior experience, skills, knowledge, abilities, education, licensure and certifications, and other business considerations. Salary offers at the top of the range are not common. Visit to discover benefits that start on day one, and to calculate the total compensation value with benefits.

Qualifications:
1-2 years Demonstrated experience supervising or directing teams (Preferred)

1-2 years Property Management experience (Preferred)

Working knowledge of University policies and procedures relating to Staff Personnel Policies regarding recruitment, selection, training, performance evaluations and disciplinary procedures. Working knowledge of departmental personnel and payroll procedures, such as time reporting and accruals. (Preferred)

Strong skills in management and supervision of multi-functional staff comprised of operational and administrative personnel to include knowledge of required tasks, skills, personnel selection, evaluation and development. Ability to conduct on-site safety inspections. These inspections involve walking, standing, climbing (e.g., stairs and ladders), stooping and crouching. (Required)

Skill in writing concise, logical, and grammatically correct English to prepare written schedules, plans, procedures, employee performance evaluations, reports such as budget variances, and other operational/administrative related reports or correspondence
Ability to work on a personal computer, utilizing software such as WordPerfect, Word, Excel, Microsoft Windows, Blackboard Access control system, hospitality management software and other applicable systems. Working knowledge of Blackboard Transact, Onity and Salto keycard system. (Required)

Working knowledge of physical security standards, CPTED concepts, and industry best practices.
Working knowledge of land mobile radio technology/multi-site two-way radio systems design, troubleshooting, maintenance, and operations. (Preferred)

Experience in developing, implanting, and training of emergency action & response plans and applicable requirements.
Experience with managing third party/contracted security guard services, creating and managing post orders, and creating staffing schedules. (Preferred)

Skill in budget preparation, analysis, and controlling costs. (Required)

Ability to mediate between contending parties and effect a successful resolution of difference using appropriate conflict management techniques. Skill in negotiating and exchanging ideas with others to formulate policies and programs and/or arrive jointly at decisions, conclusions or solutions.
Interpersonal skills sufficient to interact effectively and tactfully with diverse department/University personnel at various levels and with the public, including students, in all matters pertaining to the operation of the units. (Required)

Demonstrated skill in supervising staff including delegating work to accomplish departmental goals and objectives efficiently and effectively, while motivating individuals to work together as a team. Ability to work during overtime, swing shifts and weekends to supervise staff and/or meet operational needs.Skill in organizing and monitoring assignments to complete work in a timely manner when there are interruptions, changing priorities, changes in work load, pressures of deadlines, and competing requirements. (Required)

Skill in working independently and following through on assignments with minimal direction.
Ability to communicate effectively on a one-to-one basis and in small group settings to delegate work assignments, conduct unit business, explain department/University policies and procedures as applicable. (Required)

Ability to maintain a professional appearance and grooming standards. (Required)

Ability to drive a University vehicle in order to travel to various work locations to perform inspections and respond to exceptional circumstances as they arise. (Required)

Ability to analyze and define administrative and technical problems, identifying relevant factors, recognizing alternatives and formulating conclusions.
Demonstrated working knowledge of work place safety rules and injury illness prevention best practices and programs. (Required)

Education, Licenses, Certifications, & Professional Affiliations:
Bachelor's Degree Bachelor's degree in a related area and/or equivalent years of experience/ training (Preferred) Or

Special Conditions of Employment:
Background Check: Continued employment is contingent upon the completion of a satisfactory background investigation.

Live Scan Background Check: A Live Scan background check must be completed prior to the start of employment.

Age Requirement: Candidate(s) must be 18 years or older to be eligible to be hired.

Driving Record: The position is subject to the and continued employment is contingent upon proof of a satisfactory driving record.

10% Drive university vehicle to campus from University apartments and vice versa

Complete Position Description:
(url removed)(phone number removed)-JC(phone number removed)-PD(phone number removed)

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