Administrative Assistant II

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Job description

The Tsui Group is seeking a qualified and experienced candidate to join our aviation team as an Administrative Assistant I in Los Angeles County with the following duties:

Key Responsibilities:

In accordance with established procedures, perform a variety of routine and non-routine administrative, clerical, and data collection tasks for supervisor

Maintain executive appointment schedule by planning and scheduling meetings, conferences, teleconferences.

Perform various administrative, clerical, data collection, data entry, and report writing tasks

Receive direction from immediate supervisor in completing non-routine assignments

Scan, fax and bind documents, reports, and proposals as required

May develop new reports or revise existing reports, as directed. Such reports may be in spreadsheet or graphical formats, or narrative-style word processing

Distribute reports as directed by immediate supervisor

Originate correspondence and reports not requiring the personal attention of immediate supervisor

Prepare general correspondence and maintains general files.

Answer telephone, take and relay messages, screen callers and direct calls accordingly

Receive, sort, and distribute mail

May establish and maintain records of equipment, including a log of equipment service dates. May initiate requests for service.

Capable of planning office staffing space, collaborating directly with department Sr. staff to plan and execute all aspect of office expansion/internal moves to assure spacing for all staff.

May coordinate physical space requirements for the supervisor. Initiates requests for computers and telephones as appropriate

May represent immediate supervisor at project-related or other meetings as directed

Contribute to the advancement of TDG's goals through commitment to productive collaboration with all stakeholders

Perform other responsibilities associated with this position as may be appropriate

Requirements

Minimum Required Qualifications:

Proficiency in Microsoft Office Suite of software

Demonstrated proficiency in keyboard skills and the utilization of MS Windows and related word processing, spreadsheet, and database software

Experience in creating PowerPoint presentations

Good written and oral communication, organizational, and interpersonal skills

Self-starter, multi-tasker

Ability to work in a high volume, dynamic team environment

Proven record of accomplishments of office administration

Flexible attitude to changing conditions

Accountable and dependable to follow through with tasks/project

Handles all matters in strict confidentiality

Special projects as needed

Maybe required to work past regular work shifts as needed

Education and Training Qualifications:

High school diploma (or equivalent)

5+ years of relevant work experience, preferably 10 years of experience

Benefits

Salary Range: $43,000-$48,000

Medical, Vision, & Dental - 100% covered for the employee

Life and Disability Insurance

10.5 days of Vacation pay (Accrued)

6 days of Sick pay (Available Immediately)

10 days of Vacation pay (9 Holidays, 1 Personal Day)

3% Employer Contribution 401k (After 1 year of service)

Monthly Stipend for Cell Phone

Laptop for work purposes

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