Executive Assistant to SVP

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Job description

Job Description

Reporting to the Senior Vice President, as Executive Assistant you will play a vital role in managing productivity and effectiveness of the Finance organization. High attention to detail, strong organizational skills, multi-tasking, problem-solving, proactive planning, persistence and diplomacy are required to manage executive calendars and travel. A high degree of discretion in handling confidential information, and professionalism in dealing with senior professionals inside and outside the company is required. Must play an influential, leadership role with the Administrative support teams across the company.

ESSENTIAL DUTIES AND RESPONSIBILITIES:

Proactively coordinate and engage with leadership on strategically managing Calendar and Travel

Management of complex calendar and scheduling requirements

Proactively solicit agendas, attendee lists and attendee preparation

Assistance on tracking and driving completion of key deliverables and follow-ups on outstanding issues

Coordination of staff activities such as regular one-on-ones, staff and all hands meetings, including capture and tracking of action items and follow-ups

Planning and coordination of offsite events

Manage office purchasing requisitions, expense reports and facilities requests

Maintain contact database and group email lists

Coordinate AV and IT requirements for video conferences and webcasts.

Assist with formatting, editing and consolidation of presentations and other Office documents.

Attends staff meetings, drives AI's, disseminates information as needed

Will provide mild support to a couple of VP's, must have ability to juggle and prioritize

Will act as back support to CRO EA

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