Office Manager

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Job description

Overview:
The San Fransisco office of Kaufman Dolowich, an AV-rated firm designated one of the "Best Companies to Work For" among U.S. law firms by U.S. News & World Report, is seeking candidates with a minimum of 4+ years of experience as an Office Manager to join our team. The candidate would be joining a growing, dynamic firm with more than 200 attorneys nationwide.

Responsibilities and Duties:

Supervises the office staff and administrative functions.

Oversees maintenance of office equipment and supplies.

Coordinates with IT department on all office equipment for new hires and fully prepares office space for new hires.

Maintains office staff job results by coaching, counseling, and guiding employees, planning, monitoring, and appraising job results.

Assists the co-managing partners with attorney and staff recruitment, including coordinating and following up on interviews.

Handles orientation of all new office employees (attorneys and staff).

Reviews and approves staffs' semi-monthly time sheets and submit to HR.

Handles Equity Partners' meeting material - confidential matters.

Manages relationships with vendors, service providers, and landlord.

Assists visiting attorneys.

Renews attorney memberships - state and local bar registration, CLE registration, networking group memberships, etc.

Supervises and assists admins as needed with deadlines or production of documents, correspondence or covering vacations.

Participates in the annual performance review process for all office support staff.

Coordinates workflow for the office's support staff and provides backup and adjusts as necessary.

Participates in hiring, terminating, training, mentoring and supervising administrative staff.

Manages the successful onboarding and associated activities for all new employees.

Establishes team atmosphere though leadership and employee development.

Participates in the planning and execution of company events.

Draft case intake forms for all new matters.

Edit all pre-bills for the office

Complete billing procedures for private client matters.

Assists with Conflict checks for all new matters.

Other duties, as needed, to support the firm and office operations.

Qualifications:
Proficient in Microsoft Office Programs.

Minimum of 4 years experience working in a law firm.

Must be able to provide backup legal administrative support when needed.

Previous management experience preferred.

Must have positive attitude.

Strong written and verbal communication skills.

Ability to integrate into a fast-paced environment.

Highly organized and detail oriented.

Ability to multitask and triage assignments with ease.

Work independently but also support staff and be a team leader.

The total annual compensation for this position is $75,000 - $97,500. Exact compensation may vary based on skills, experience, location, and other job-related factors permitted by law.

All qualified applicants will receive consideration for employment at Kaufman Dolowich without regard to race; creed; color; religion; national origin; sex; age; disability; sexual orientation; gender identity or expression; genetic predisposition or carrier status; veteran, marital, or citizenship status; or any other status protected by law. Kaufman Dolowich is proud to be an equal opportunity employer.

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