Payroll Auditor (Santa Rosa)

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Job description

POSITION TITLE: Payroll Auditor

REPORTS TO (TITLE): Controller

DESCRIPTION OF POSITION:

Responsible for validating employee timecards, preparing payroll audit reports, EPOB reports and tracking employee statistics

KEY RESPONSIBILITIES:

Reviews time cards for accuracy and validates payroll time against schedules

Notify department supervisors of any missed time clock punches for their staff and tracks timely correction of missed punches.

Monitor timecards for employee missed or late meals. Ensure missed meal penalties are correctly applied per state law. Educate department supervisors and/or employees on rules for missed/late meals to avoid future violations and penalties.

Monitor timecards for accurate use of timeclock punches vs. manual punches added by manager. Educate department supervisors and/or employees on rules for using the timeclock to avoid future manual entries.

Run periodic reports detailing staffing vs. patient census ratios, overtime, double time, and Missed Meals. Help identify problem areas and track improvements.

Monitor contract employee timecards to ensure efficient use of contract staff. Identify any issues with overtime/double time or call-offs for contract staff. Review invoices from contract staff agencies for accuracy and code to correct departments.

Monitor attendance records including absenteeism, tardiness, and call-offs.

Acts as backup to Accounting Specialists for AP and Payroll Processing duties.

Performs related duties, as requested.

Upholds the Organization's ethics and customer service standards.

Requirements

POSITION Requirements:

Knowledge and Experience:

High School diploma or equivalent required. Bachelor's degree preferred.

2 years healthcare experience in accounting and/or payroll highly desired.

General knowledge of Federal and State employment and wage laws.

ADP, UKG Payroll system and Doc Link experience helpful.

Experience with managing complex and detailed records.

Health care industry preferred.

Expert level Microsoft Excel required.

Skills and Abilities:

Maintains confidentiality of patients at all times

Sensitivity to and willingness to interact with persons of various social, cultural, economic and educational backgrounds.

Proficiency with software and/or equipment (Microsoft Office applications including Outlook, Word, Excel and PowerPoint.)

Strong organizational skills with ability to prioritize projects, work relatively independently, manage multiple tasks, and meet deadlines.

Strong written and verbal communication skills.

Ability to work independently and as part of a team.

Good judgment, problem solving and decision-making skills.

Demonstrated commitment to working collaboratively as well as possessing the skills to lead, influence, and motivate others.

Ability to work in a fast-paced, expanding organization.

Physical Requirements:

While performing the duties of this job, this position is frequently required to do the following:

Use standard office equipment and access, input, and retrieve information from a computer. Use computer keyboard with manual and finger dexterity and wrist-finger speed sufficient to perform repetitive actions efficiently for extended periods of time.

Communicate effectively in person or via telephone in a manner which can be understood by those with whom the person is speaking, including a diverse population.

Give and follow verbal and written instructions with attention to detail and accuracy.

Perform complex mental functions and basic arithmetic functions; interpret complex laws, regulations, and policies; collect, interpret, and/or analyze complex data and information.

Vision: see details of objects at close range.

Coordinate multiple tasks simultaneously.

Reach forward, up, down, and to the side.

Sit or stand for minimum periods of one hour at a time and come and go from the work area repeatedly throughout the day.

Lift up to five (5) pounds.

Benefits

Medical

Vision

Dental

401(k)

3.5 Weeks Paid Time Off

$25,000 Life insurance policy is provided at no charge to the employee

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