Billing Specialist

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Job description

Billing Specialist

Join a Leading Environmental Services Provider!

Our client, a highly respected environmental services company, has been an industry leader for over 20 years, offering top-tier solutions in soil erosion and stormwater control across the Denver Metro Area. With a focus on sustainability, they provide services such as soil stabilization, dust suppression, sediment control, land reclamation, and water quality management. In addition, they offer consulting services in design, audits, inspections, and training. As they continue to expand, they are seeking a Billing Specialist to join their growing team.

Position Overview:

The Billing Specialist will play a key role in managing invoicing operations, ensuring accuracy in financial processes, and providing top-notch customer service. This position is ideal for someone who thrives in a fast-paced, high-volume environment and has a strong eye for detail. Working closely with the Operations and Project Managers, this individual will contribute to the financial health of the company by managing payments, addressing discrepancies, and supporting month-end closing activities.

Key Responsibilities:

• Invoice Management: Generate and manage daily invoices, ensuring timely collection of payments to maintain a smooth cash flow.
• Reconciliation: Reconcile work orders with invoices to ensure financial accuracy and integrity.
• Template Management: Maintain and update Time & Material rate templates in the billing system.
• Purchase Orders: Manage the issuance and matching of purchase orders with invoices, ensuring timely account closures.
• Issue Escalation: Identify and escalate unresolved issues, recommending preventive measures for future occurrences.
• Collaboration: Work with Operations and Project Managers to understand ongoing projects and ensure financial needs are met.
• Account Follow-Up: Monitor past-due accounts, documenting status and managing follow-up tasks to ensure timely payments.
• Discrepancy Management: Investigate and resolve customer discrepancies, working with clients to facilitate prompt payments.
• Customer Service: Provide professional, courteous support to clients, addressing inquiries and concerns effectively.
• Billing Entry: Enter bills into the system and monitor both vendor and customer aging as necessary.
• Client Relations: Build strong relationships with customers, offering assistance with accounts receivable.
• Insurance & Lien Waivers: Ensure timely issuance of insurance certificates and execute lien waivers efficiently.
• Financial Support: Assist the Controller and VP of Finance with month-end close processes and reporting.

Skills & Qualifications:

• Minimum 2+ years of experience in billing or accounting, preferably in a high-volume environment.
• Strong organizational skills with attention to detail and the ability to handle multiple tasks simultaneously.
• Knowledge of residential maintenance billing and Schedule of Values (SOVs) is a plus.
• Experience with complex project invoicing and time/material billing preferred.
• Ability to work independently and as part of a team, demonstrating flexibility and adaptability.
• Strong communication skills and the ability to build relationships with clients and internal teams.
• A proactive, problem-solving mindset with a focus on delivering results under tight deadlines.

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