Accounts Payable Associate

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Job description

Overview:
We are currently looking for an Accounts Payable Associate to join our Accounting team located in Fort Lauderdale, FL. The Accounts Payable Associate will assist the Director of Accounts Payable, who is responsible for ensuring completed payments and control expenses, plus processing, verifying and reconciling invoices. Accounts Payable Associate is responsible for the day-to-day of all payment cycle activities in a timely and efficient manner. This position ensures company policies and procedures are being adhered to as they pertain to accounts payable full cycle.

Essential Functions:

Process and code vendor & client cost invoices to the appropriate GL accounts upon approval - Channel all vendor & client invoices for approval.

Receive vendor & client invoices daily by regular mail and AP email.

Review vendor & client Statements and reconcile discrepancies.

Prepare and Mail AP & Client / Employee Checks from multiple checking accounts. High volume

Must communicate & follow up effectively with all vendors and KK Employees on a timely basis.

Abacus system (Expense reporting software) Onboarding presentation/Expense and abacus training. Process, audit and report employee expense reports (manual and Abacus) Process Employee expense reimbursements full cycle

Prepare and up-date required departmental spreadsheets (Firm Benefits insurances breakdown) AP - FedEx, Credit cards Vendors.

Serve as a back-up to the cash receipts function

Maintain digital vendor files (W-9) Vendor contact information.

Process all petty cash accounts.

Special Projects or duties assigned by COA / Controller / Director of AP

Competencies:

Highly organized and detailed focused.

Accurately handling Accounts Payable duties in a fast pace environment with multiple locations / Full Cycle AP Dept.

Communication Proficiency / upholding total confidentiality at all times.

Computer Skills: MS Office Suite programs, also Excel and Rainmaker/ ERP Systems / Accounting software

Ability to consistently meet all deadlines

Good problem solving skills

Good presentation skills

Good planning and organizational skills to balance and prioritize work

All inquiries will be kept confidential.

Kelley Kronenberg is currently not accepting resumes or referrals from search firms for this position.

Kelley Kronenberg is an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, or any other characteristic protected by law.

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