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Administrative Clerk - FL - On Site

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Vensure Employer Services

2024-11-05 05:44:59

Job location Hollywood, Florida, United States

Job type: fulltime

Job industry: Administration

Job description

Position Summary

Tthe Administrative Clerk provides general administrative and housekeeping duties to enable the office to function smoothly.

Essential Duties and Responsibilities

Preparing engagement letters to be sent out to clients

Preparing labels for US Government Client and FedEx

Occasionally dropping off packages to FedEx

Preparing reports

Copying and scanning

Preparing internal and minor external correspondence

Updating and transferring current client information to the word processing folder

Assisting in the preparation of outgoing correspondence to clients

Answering all incoming calls

Logging all incoming/outgoing mail

Preparing outgoing mail; occasionally take mail to the post office

Distributing incoming mail and faxed documents to the appropriate staff

Adding postage for outgoing mail and logging postage expenses

Updating and monitoring the Equipment Log

Restocking bathrooms and ensuring their tidiness

Restocking all printers and copiers with paper and ink as needed

Cleaning the refrigerators and ensuring the cleanliness of the kitchen

Filing all documents in the library and for the partners

Opening and closing the office daily

Assist in maintaining office supply purchase lists

Assist in making, rescheduling and confirming appointments

Request governmental and non-profit contracts

Ensure original engagement letters, confirmations and client representation letters are obtained and filed

Update, maintain and distribute weekly staff whereabouts document to partners

Collect timesheets and invoices, semi-monthly, and agree to time in billing system; distribute to partner

Upkeep of office plants

Weekly update of main conference room calendar

Ensuring that the auditing and consulting staff is given the necessary tools including laptops, printers and calculators to do their jobs

Ensuring that all IT related problems are eliminated as quickly as possible through our IT consultant

Provide additional clerical assistance to all firm personnel

Other duties as directed by partners and office administrator

Inform a friend!

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