Administrative Assistant / Receptionist

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Job description

Description:

Job Summary:

Administrative Assistant / Receptionist will work closely with onsite staff to support all administrative activities including opening and closing offices, greeting office guests, provide multi-line telephone coverage, data entry & expense report processing, with a specialized focus on marketing support. Qualified candidates will be very organized, detail oriented, creative, possess excellent communication, writing, design, and computer skills, and be able to multi- task and prioritize with minimal supervision. Must be willing to support occasional events or meetings outside normal business hours.

Local Candidates Only

Duties/Responsibilities (including, but not limited to):

Clerical and Operations Support:

Display superior interpersonal skills including courtesy, professionalism, and a cooperative attitude

Prepare documents, letters, and presentations

Provide multi-line telephone coverage

Order office supplies and maintain organization of common areas

Restock food and beverage items

Research information from internal and external sources

Provide support with travel planning, and meetings

Establish and maintain relationships and contracts with travel vendors

Assist with gathering staff expense report documentation

Support all staff in timekeeping processes and records

Accounting data entry

Support all business departments in special projects

Mail collection and distribution

Maintain office equipment

Marketing Support:

Website management and design updates

Media research

Social Media Posts

Distribution of internal weekly publications

Requirements:

Admin Assistant / Receptionist - Required Skills/Experience:

3+ years of experience providing administrative support

Demonstrate high proficiency in MS Office (Word, Excel, Outlook, PowerPoint, etc.)

Demonstrate high level of professionalism and business etiquette

Ability to create high quality work products and deliverables with minimal supervision

Experience in Concur, Canva, MS Business Central, WordPress

Basic understanding of IT and help desk items

Understanding of Microsoft Power Automate a plus

Thrives in fast pace collaborative work environment

Requirement to protect & safeguard confidential and proprietary information

Social media experience including planning and managing content in a corporate setting

Physical Requirements:

Prolonged periods of sitting at a desk and working on a computer

Must be able to frequently lift or move items up to 20 pounds

Recruiting Agencies:

We value your interest in our organization. However, we must insist that you avoid direct contact with our employees. Our company has stringent policies concerning engagements with recruitment firms, and non-compliance with these guidelines could lead to legal consequences. Thank you for respecting our procedures and ensuring a professional relationship.

PI729f2a6a86fe-9843

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