Administrative Assistant, Executive

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Job description

Overview:
Be inspired. Be rewarded. Belong. At Emory Healthcare.

At Emory Healthcare we fuel your professional journey with better benefits, valuable resources, ongoing mentorship and leadership programs for all types of jobs, and a supportive environment that enables you to reach new heights in your career and be what you want to be. We provide:

Comprehensive health benefits that start day 1

Student Loan Repayment Assistance & Reimbursement Programs

Family-focused benefits

Wellness incentives

Ongoing mentorship, development, and leadership programs

And more

Work Location: Atlanta, GA

Description:
Answers executive's telephones, screens calls and takes messages or refers caller to appropriate staff member

Greets visitors in a courteous manner, establishes needs and refers to appropriate staff

Establishes procedures and processes for setting up, organizing, and maintaining various departmental files

Retrieves appropriate information upon request for internal and external use

Arranges and schedules appointments, meetings, and domestic and/or international travel for one or several executives; prioritizes requests for meetings

Arranges itinerary, prepares expense reports, and prepares executives for daily activities

Schedules and coordinates meetings and/or special events

Reserves facilities, arranges for equipment and materials

Arranges for speakers, refreshments or meals

Develops agendas

Arranges seating

May chair meetings on specific operational issues

Develops recommendations and action plans

Receives and reviews incoming correspondence

Independently responds to routine matters and composes and edits responses for executive's signature based on knowledge of policies and procedures and supervisor's views

May sign for executive

Reviews outgoing mail for consistency and conformance to policies and procedures

Types correspondence, reports and/or manuscripts

May take dictation and transcribe from a machine

Prepares charts and graphs for reports and presentations

May meet with typesetters and publishers to publish communications materials

Operates standard office equipment including telephones, copiers, fax machines, and computers

Gathers, reviews, verifies and consolidates data for preparing and monitoring unit/department budget and budget variances

Designs and generates regular or special reports and/or statistics after collecting, analyzing and organizing data

Forecasts expenditures

Analyzes needs and make recommendations for purchase of major equipment

Authorizes expenditure of unit/department funds

May supervise or direct the work of clerical, secretarial or other designated employees

May distribute work assignments

May interview applicants, train employees, and provide input to performance evaluations and other employee transactions

Initiates and processes employee transactions after review and approval

Assists in investigating employee issues or concerns; determines appropriate course of action

Interprets departmental policies and procedures for lower level employees

Refers employees to appropriate area for interpretation of organizational policies

Reviews, revises and communicates departmental policies and procedures and related forms in accordance with state, federal, and organization guidelines

Determines when new policies are needed

May act as spokesman for the executive within the organization concerning departmental or divisional issues and/or activities

Uses discretion when advising on executive's views

MINIMUM QUALIFICATIONS:

A Bachelors Degree in business administration, communications, or a related field

Three (3) years of office administration, senior secretarial, or related experience OR Seven (7) years of office administration, senior secretarial or related experience in lieu of a Bachelors Degree

Previous experience with various personal computer software applications

Positions in this classification may require the ability to type or keyboard 60 accurate words per minute

JOIN OUR TEAM TODAY! Emory Healthcare (EHC), part of Emory University (EUV), is the most comprehensive academic health system in Georgia and the first and only in Georgia with a Magnet designated ambulatory practice. We are made up of 11 hospitals-4 Magnet designated, the Emory Clinic, and more than 425 provider locations. The Emory Healthcare Network, established in 2011, is the largest clinically integrated network in Georgia, with more than 3,450 physicians concentrating in 70 different subspecialties.

Additional Details:
Supporting a diverse, equitable and inclusive culture. Emory Healthcare (EHC) is dedicated to providing equal opportunities and access to all individuals regardless of race, color, religion, ethnic or national origin, gender, genetic information, age, disability, sexual orientation, gender identity, gender expression and/or veteran's status. EHC does not discriminate on the basis of any factor stated above or prohibited under applicable law. EHC respects, values, and celebrates the unique perspectives and backgrounds of all individuals. EHC aspires to create an environment of collaboration and true belonging for all our patients and team members. Emory Healthcare (EHC) is committed to achieving a diverse workforce through equal opportunity and nondiscrimination policy in all aspects of employment including recruitment, hiring, promotions, transfers, discipline, terminations, wage and salary administration, benefits, and training.

ACCOMMODATIONS: EHC will provide reasonable accommodation to qualified individuals with disabilities upon request. To request this document in an alternate format or to request a reasonable accommodation, please contact the Office of Diversity, Equity, and Inclusion."

PHYSICAL REQUIREMENTS: (Medium-Heavy) 36-75 lbs., 0-33% of the work day (occasionally); 20-35 lbs., 34-66% of the workday; (frequently); 10-20 lbs., 67-100% of the workday (constantly); Lifting 75 lbs. max; Carrying of objects up to 35 lbs.; Occasional to frequent standing & walking; Occasional sitting; Close eye work (computers, typing, reading, writing); Physical demands may vary depending on assigned work area and work tasks.

ENVIRONMENTAL FACTORS: Factors affecting environmental conditions may vary depending on the assigned work area and tasks. Environmental exposures include, but are not limited to: Blood-borne pathogen exposure; Bio-hazardous waste Chemicals/gases/fumes/vapors; Communicable diseases; Electrical shock; Floor Surfaces; Hot/Cold Temperatures; Indoor/Outdoor conditions; Latex; Lighting; Patient care/handling injuries; Radiation; Shift work; Travel may be required; Use of personal protective equipment, including respirators; environmental conditions may vary depending on assigned work area and work tasks.

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