Executive Assistant

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Job description

Years of overall experience required?

2+ years of experience providing administrative support to 2 or more executives

2+ years of experience managing calendars, travel, and expenses for 2 or more executives

Must-Have Skills:

Master at multitasking

Master at organization

Master at communication and proactive approach

Nice-to-have Skills:

Familiarity with concur and outlook.

Experience supporting multiple executives simultaneously

Summary:

The Admin Specialist Program is a scaled administrative team supporting core areas of admin support - calendar, expense, travel - at ratios of up to 6:1. This team remotely supports leaders with the goal of giving time back to allow leaders in the program to focus on their most critical and impactful work. This is a temporary contract position that will be supporting leaders in ET, CT, and PT time zones.

Responsibilities:

Core Administrative Support

Provide remote high-volume complex calendaring, travel, and expense support for multiple leaders

Learn and utilize internal and external tools to provide calendar support

Effectively communicate with leaders to learn business priorities and apply to support

Partner with leaders and other Administrative Assistants for meeting coordination

Provide proactive time management recommendations to leaders

Basic Qualifications:

2+ years of experience providing administrative support to 2 or more executives

2+ years of experience managing calendars, travel, and expenses for 2 or more executives

Experience prioritizing multiple tasks and activities

Experience with Microsoft Office

Experience exercising judgment and discretion while utilizing company policies and practices to determine appropriate action

Experience with a Customer Relationship Management or ticketing system

Education:

BA/BS preferred

High school diploma or equivalent required

Experience working with executives is highly preferred.

• Only those lawfully authorized to work in the designated country associated with the position will be considered.

• Please note that all Position start dates and duration are estimates and may be reduced or lengthened based upon a client's business needs and requirements.

Benefits:

For information and details on employment benefits offered with this position, please visit here . Should you have any questions/concerns, please contact our HR Department via our secure website .

California Pay Equity:

For information and details on pay equity laws in California, please visit the State of California Department of Industrial Relations' website here .

Rose International is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, age, sex, sexual orientation, gender (expression or identity), national origin, arrest and conviction records, disability, veteran status or any other characteristic protected by law. Positions located in San Francisco and Los Angeles, California will be administered in accordance with their respective Fair Chance Ordinances.

If you need assistance in completing this application, or during any phase of the application, interview, hiring, or employment process, whether due to a disability or otherwise, please contact our HR Department .

Rose International has an official agreement (ID ), effective June 30, 2008, with the U.S. Department of Homeland Security, U.S. Citizenship and Immigration Services, Employment Verification Program (E-Verify). (Posting required by OCGA 13/10-91.).

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