Junior Executive Assistant/Personal Assistant to CEO - On-site

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Job description

Overview:
We are seeking a diligent new teammate to join IST Management as Junior Executive Assistant/Personal Assistant to the CEO. This individual will work on-site directly with our CEO and executive assistant team as a communication specialist to help organize and execute event planning, including large-scale calendar management and frequent complex international and domestic travel arrangements. The Junior EA/PA will also perform errands and administrative work.

Bilingual candidates who speak fluent Spanish will be highly favored. Ideal candidates will be supremely reliable and detail oriented, have excellent written and verbal communication skills, and enjoy working independently.

Schedule
While this role will generally fall within regular business hours Monday - Friday 8AM - 5PM or 9AM -6PM, flexibility in daily work schedules may be necessary due to departmental workload requirements and event planning responsibilities. Flexibility includes ability to work remotely when needed, during occasional weekends or events, at an event site, and regularly from our office location in East Atlanta. The Junior Executive Assistant/Personal Assistant will need to monitor communications diligently during all peak hours. This is an on-site position.

Compensation
The negotiable base compensation for this role begins at (phone number removed) USD per year+ plus benefits, pending relevant experience and performance during the interview process.

Benefits
Medical, Dental, Vision, STD, LTD, Life, 401K, Paid Time Off, Pet Insurance, and Bonus Incentives!

Location
IST Management's new corporate office headquarters is located in East Atlanta. Completed in 2021, our state-of-the-art building offers employees tons of natural light and sound control, the latest office tech, a self-serve cafe providing free snacks and drinks, and a heated outdoor patio balcony. Parking is free and plentiful - we have on-site security during all business hours in our employees-only lot. EV chargers on site.

1341 Moreland Ave
Atlanta, GA
30316

Interview Process

This screening process will include a recorded video interview via Teams as well completion of a brief business grammar/writing assessment. Final interviews will take place on-site.

About Us
IST Management is a business process outsourcing company. Founded in 1997, we have over 1,800 employees with operations in over 38 cities across the U.S. We provide a range of services geared toward litigation and corporate office support.

We've been recognized as one of the fastest-growing companies in the U.S. as a winner of the Nation's Best & Brightest Companies to Work For, as well as the HR Professional Excellence Award from the Society for Human Resource Management. We are proud to belong to the Military Spouse Employment Partnership through our nation's Department of Defense and have committed to Hiring Our Heroes' mission to hire 100,000 active and former service members. IST Management has also been included in the INC 5000 list!

You can also check out for more info on us!

Responsibilities:
The Junior Executive Assistant/Personal Assistant will assist with performing complex calendar management and event planning functions - including arranging travel, administrative tasks, running errands, and planning and executing corporate events like conferences and client entertainment functions. Other responsibilities may include:

Providing activity reports

Drafting email correspondences

Participating in regular team meetings and meetings with CEO

Working interdepartmentally on a regular basis

Qualifications:
Bilingual candidates who speak fluent Spanish will be highly favored. Experience with event planning and/or complex international travel is a huge plus. Other qualifications for the Junior Executive Assistant/Personal Assistant include:

Computer savvy - working knowledge of Microsoft Office Windows environment - including fluency in Microsoft Excel, Word, and PowerPoint suite applications is required

Impeccable communication skills - including grammar and punctuation - are essential and required

Ability to prioritize, multitask, and work proactively without being instructed

Ability to meet flexibility in schedule and monitoring of communication outside of regular work hours

Within commuting distance of corporate office in Atlanta, GA - ability to maintain full time office presence

High school diploma or GED and authorization to work for any employer in the US

Ability to sit for extended periods; ability to lift 50lbs on occasion

IST Management provides reasonable accommodations to individuals with a disability in accordance with applicable law in both the application and employment stages. If you require any accommodation in completing your application for employment, please let us know by informing our Talent Acquisition team. Contact information here: (url removed)

Please respect individuals reaching out for accommodations by utilizing the contact information only for this purpose. You will receive correspondence directly from your local IST Management hiring team regarding your application submission and status after submission.

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran.

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