Sr. Executive Administrative Assistant, Chief Quality Officer

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Job description

Overview:
Be inspired. Be rewarded. Belong. At Emory Healthcare.

At Emory Healthcare we fuel your professional journey with better benefits, valuable resources, ongoing mentorship and leadership programs for all types of jobs, and a supportive environment that enables you to reach new heights in your career and be what you want to be. We provide:

Comprehensive health benefits that start day 1

Student Loan Repayment Assistance & Reimbursement Programs

Family-focused benefits

Wellness incentives

Ongoing mentorship, development, and leadership programs

And more

Description:
Emory Healthcare is seeking a dedicated and highly organized Senior Executive Administrative Assistant to support our Chief Quality Officer (CQO). This role is critical in ensuring the seamless operation of the Office of Quality and supporting the CQO in achieving strategic goals related to quality and patient safety. The ideal candidate will possess exceptional administrative skills, strong attention to detail, and the ability to handle sensitive information with discretion.

Key Responsibilities:

Administrative Support: Provide comprehensive administrative support to the Chief Quality Officer, including managing calendars, scheduling meetings, and organizing travel arrangements.

Communication Management: Act as the primary point of contact between the CQO and internal/external stakeholders. Draft and edit correspondence, reports, and presentations with a high level of professionalism.

Project Coordination: Assist in the coordination of special projects and initiatives related to quality improvement and patient safety. Monitor project timelines and deliverables to ensure on-time completion.

Meeting Preparation: Prepare materials for meetings, including agendas, reports, and presentations. Take minutes during meetings and ensure follow-up on action items.

Confidentiality and Compliance: Uphold the highest standards of confidentiality and comply with healthcare regulations and organizational policies.

Team Collaboration: Work collaboratively with other administrative staff and departments to enhance office efficiency and support the broader goals of Emory Healthcare.

Minimum Qualifications:

Bachelor's degree in business administration, healthcare administration, or a related field preferred. 3+ years of executive administrative experience, preferably in a healthcare setting.

Strong preference will be given to candidates with 5+ years of proven experience supporting senior executives or C-suite leaders.

Strong proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other relevant software.

Exceptional organizational skills with the ability to manage multiple priorities and meet deadlines.

Excellent written and verbal communication skills.

Strong analytical and problem-solving abilities.

High level of professionalism, integrity, and discretion.

Additional Details:

Supporting a diverse, equitable and inclusive culture. Emory Healthcare (EHC) is dedicated to providing equal opportunities and access to all individuals regardless of race, color, religion, ethnic or national origin, gender, genetic information, age, disability, sexual orientation, gender identity, gender expression and/or veteran's status. EHC does not discriminate on the basis of any factor stated above or prohibited under applicable law. EHC respects, values, and celebrates the unique perspectives and backgrounds of all individuals. EHC aspires to create an environment of collaboration and true belonging for all our patients and team members. Emory Healthcare (EHC) is committed to achieving a diverse workforce through equal opportunity and nondiscrimination policy in all aspects of employment including recruitment, hiring, promotions, transfers, discipline, terminations, wage and salary administration, benefits, and training.

ACCOMODATIONS: EHC will provide reasonable accommodations to qualified individuals with disabilities upon request. To request this document in an alternate format or to request a reasonable accommodation, please contact the Office of Diversity, Equity, and Inclusion."

PHYSICAL REQUIREMENTS: (Medium-Heavy) 36-75 lbs., 0-33% of the work day (occasionally); 20-35 lbs., 34-66% of the workday; (frequently); 10-20 lbs., 67-100% of the workday (constantly); Lifting 75 lbs. max; Carrying of objects up to 35 lbs.; Occasional to frequent standing & walking; Occasional sitting; Close eye work (computers, typing, reading, writing); Physical demands may vary depending on assigned work area and work tasks.

ENVIRONMENTAL FACTORS: Factors affecting environment conditions may vary depending on the assigned work area and tasks. Environmental exposures include, but are not limited to: Blood-borne pathogen exposure; Bio-hazardous waste Chemicals/gases/fumes/vapors; Communicable diseases; Electrical shock; Floor Surfaces; Hot/Cold Temperatures; Indoor/Outdoor conditions; Latex; Lighting; Patient care/handling injuries; Radiation; Shift work; Travel may be required; Use of personal protective equipment, including respirators; environmental conditions may vary depending on assigned work area and work tasks.

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