Quickbooks/Adminstrative Assistant

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Job description

Job description

We are seeking an Administrative Assistant that has experience in Accounts Receivable, specifically, QuickBooks.

Payrate: $22.00/hr.

Temp-to-perm, full-time position, working 8 - 5 Monday - Friday

Responsibilities:

Duties, responsibilities and activities may change, or new ones may be assigned at any time with or without notice.

Answer the phones and greet walk-in customers.

Manage calendars, preventative maintenance program, company fleet, and annual training.

Point person for maintenance, mailing, shipping and supplies.

Maintain updated product, pricing & inventory lists.

Help develop and update processes for both office and operations.

Assist with recruiting and onboarding new employees.

Order supplies for office and operations.

Help order parts for operations.

Follow- up with employees to ensure their timesheets are completed each day and paperwork turned in.

Actively participate in the planning and execution of company events.

Ongoing support to the President and ad hoc projects as needed.

Light office cleaning.

Performs other related duties as assigned.

ACCOUNTING RESPONSIBILITIES:

Generates accurate invoices.

Maintains a list of projects

Maintains a file system

Enters Purchase Orders

Sends communications to an off-site accountant

Performs other related duties as assigned.

Skills/Abilities to Succeed:

Proficient with Microsoft Office Suite AND QuickBooks

Excellent verbal and written communication skills.

Excellent interpersonal and customer service skills.

Excellent organizational skills planning skills with the ability to analyze information and solve problems

Takes initiative and works independently and have excellent time management skills.

Attention to detail, accuracy and problem-solving skills.

Approachable, friendly and a team player.

High level of professionalism with the ability to handle sensitive and confidential information.

Experience Needed:

At least two years related experience required.

High school diploma or equivalent.

Job Requirements:

On-site

Monday to Friday (no weekends)

Physical Requirements:

Prolonged periods of sitting at a desk and working on a computer.

Must be able to lift up to 15 pounds at times.

Job Type: Full-time

Pay: From $22.00 per hour

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