Facility Operations Coordinator

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Job description

Department

ARTS & SCIENCES; DEAN (BL-ARSD-IUBLA)

Department Information

The College Office of Facilities and Science Infrastructure manages approximately 1.2 million square feet of space allocated to the College across 82 buildings. Our responsibilities include processing facility upgrades, furniture and equipment requests, small project renovations and ergonomic requests, space planning for large and small projects, preparing and submitting space requests to the Campus Space Committee, space efficiency analysis, building management, relocations, and managing major capital projects for new construction and renovations.

The office maintains an internal space inventory and management system to manage College space more efficiently and to complement the university space inventory process.

Job Summary

Department-Specific Responsibilities

• Assists in the management of the IU Bloomington Sciences buildings
• Serves as management support science building managers
• Supports other College facilities as needed
• Floats between multiple science facilities (Swain West, Geological Sciences Building, and Simon Hall)
• Reports problems, coordinates responses, and manages building activities in concert with the building managers
• Assists in building moves and planning (including those for labs and collections)
• Walks the building inside and out regularly to identify potential building issues
• Places work orders and requests for serve (capital projects and facility operations) in coordination with building managers
• Serves as a point of contact for Facilities, Physical Plant, and outside contractors
• Liaises with multiple campus groups: EH&S, AE, VPCPF, VPFAA, Registrar, EMS (Energy Management Services), and others
• Involved with construction within buildings
• Assists with management systems, building services, and others
• Helps with space inventory/management as needed

General Responsibilities

• Coordinates building maintenance projects such as maintenance planning, security/access control, and emergency response
• Coordinates fire and life safety, environmental safety procedures, and planning with university personnel and external agencies where required
• Relays reported problems to the appropriate maintenance staff and may assist with periodic scheduled and ad hoc inspections to identify cleaning and property maintenance needs
• Prepares estimates for repairs in order for fiscal staff to ensure building maintenance falls within allocated budget with an emphasis on cost-containment
• Participates in all aspects of project development, budget, implementation, and completion
• Coordinates fulfillment of work orders for corrective action and routine maintenance; monitors progress, escalating complex matters as needed

Qualifications

Combinations of related education and experience may be considered. Education beyond the minimum required may be substituted for work experience. Work experience beyond the minimum required may be substituted for education.

EDUCATION

Required

• High school diploma or equivalent (such as HSED or GED)

WORK EXPERIENCE

Required

• 4 years in facilities management, project management, business operations, or related field

SKILLS

Required

• Proficient communication skills
• Maintains a high degree of professionalism
• Demonstrates time management and priority setting skills
• Demonstrates a high commitment to quality
• Possesses flexibility to work in a fast paced, dynamic environment
• Highly thorough and dependable
• Possesses a high degree of initiative
• Ability to build strong customer relationships

Preferred

• Mechanically minded
• Relationship management skills
• Ability to follow safety policy and protocols
• Conscience of surroundings
• Familiar with and an interest in the sciences
• Self-motivated
• Ability to manage multiple tasks
• Ability to use pallet jacks and overhead cranes

Working Conditions / Demands

This role regularly requires the ability to effectively communicate. This role frequently requires the ability to handle equipment. This role frequently requires the ability to remain stationary and ascend/descend ladders/stairs. This role requires the ability to move objects weighing 50 to 75 pounds. The role requires the ability to detect items in close proximity as well as far away; discern between colors; detect objects in peripheral space of self; discern items in detail; and to have good depth perception. The person in this role must be able to perform the essential functions with or without an accommodation.

Work Location

Bloomington, Indiana

Advertised Salary

$40,000 per year

Benefits Overview

For full-time staff employees, Indiana University offers a wide array of benefits including:

• Multiple plan options for medical insurance
• Dental insurance
• Health Savings Account with generous IU contribution
• Life insurance, LTD, and AD&D options
• Base retirement plan contribution from IU, subject to vesting
• Additional supplemental retirement plan options
• Tuition benefit for IU classes
• 10 paid holidays per year
• Generous Paid Time Off
• Paid Parental Leave
• Employee Assistance Program (EAP)

Learn more about our benefits by reviewing our online Benefits Brochure.

Job Classification

Career Level: Mastery

FLSA: Nonexempt

Job Function: Engineering, Trades & Facility

Job Family: Facility Management
Click here to learn more about Indiana University's Job Framework.

Posting Disclaimer

This posting is scheduled to close at 11:59 pm EST on the advertised Close Date. This posting may be closed at any time at the discretion of the University, but will remain open for a minimum of 5 business days. To guarantee full consideration, please submit your application within 5 business days of the Posted Date.

If you wish to include a cover letter, you may include it with your resume when uploading attachments.

Equal Employment Opportunity

Indiana University is an equal employment and affirmative action employer and a provider of ADA services. All qualified applicants will receive consideration for employment based on individual qualifications. Indiana University prohibits discrimination based on age, ethnicity, color, race, religion, sex, sexual orientation, gender identity or expression, genetic information, marital status, national origin, disability status or protected veteran status. Indiana University does not discriminate on the basis of sex in its educational programs and activities, including employment and admission, as required by Title IX. Questions or complaints regarding Title IX may be referred to the U.S. Department of Education Office for Civil Rights or the university Title IX Coordinator. See Indiana University's Notice of Non-Discrimination here which includes contact information.

Campus Safety and Security

The Annual Security and Fire Safety Report, containing policy statements, crime and fire statistics for all Indiana University campuses, is available online. You may also request a physical copy by emailing IU Public Safety at or by visiting IUPD.

Contact Us

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