Moscow GSO Admin Assistant with Security Clearance

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Job description

Major Duties and Responsibilities: Incumbent receives day-to-day direction from the Department of State's S/GSO and A/GSO. Assists with providing a full range of general support services including secure procurement operations, payroll administration, financial activities, maintaining related files and records, and other general administrative and clerical duties. Specific responsibilities include but are not limited to: Using DOS standard secure procurement procedures, receives and processes requests for secure procurement from all Post agencies and the Consulate Generals. Prepares secure purchase orders, verifies item costs, and calculates total costs. Maintains, retires and destroys secure purchase order files in accordance with Department of State Record's management program. Prepares in draft or final, routine correspondence related to secure procurement operations and follows up at appropriate times with AQM inquiring into the status of orders as well as follows up on incomplete shipments. At year-end, prepares list of incomplete secure purchase orders for FMO, takes appropriate action to receive material or de-obligate funds. Maintains classified records on status of secure purchase orders. Works closely with the FMO on funding matters, providing and receiving necessary information to properly manage the secure procurement operation. Assists with payroll utilizing the DOS WinT&A payroll software system for both DOS Direct Hire and LES employees. Includes verifying time and attendance before submittal to FSC. Assists with consolidating bi-weekly payroll and submitting it to FSC. Maintain a "sensitive" spreadsheet detailing payroll and allowance information. Meet with all new and departing employees and obtain necessary payroll and allowance information and forward the data to FSC Charleston. Assist with any projects or duties as assigned by S/GSO and A/GSO. Qualifications: Must be 21 years of age or older. Must have completed secondary school or obtained a GED and possess a valid driver's license. Pay and allowances or related fiscally oriented work is required. Must be able to type at least 40 words per minute, have excellent customer service skills, be familiar with word processing, and have a minimum of 2 years' worth of general office experience; some of which was in a complex, multi-section office environment. Completion of college coursework related to business, finance, accounting, management, or other related fields is highly desired. Familiarity with secure procurement operations in general and overseas post operations in particular is desirable. A top-secret clearance is required. A BA degree may be substituted for work experience requirements.

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