Executive Assistant - IV

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Job description

Hybrid: Days in office will be 4 (flex)

Seeking a dynamic individual to provide high-level administrative and project coordination support to the Vice President and several Sr Director Level.

Job Responsibilities include:

- Managing meetings, conference calls, videoconferences, and events and taking meeting minutes.

- Exhibiting prudent discretion in handling highly confidential and sensitive information within the organization and across Telecommunication.

- Managing schedule and appointment calendar(s) and maintaining sensitivity to changing priorities. Working with other Executive Assistants to coordinate Executive schedules.

- Proactively managing calendar screening for presentations to be prepared, conflicts, and important meeting attendance weeks prior for resolution or preparedness.

- Making travel arrangements- scheduling itineraries, meetings, and related activities.

- Proactively preparing necessary materials for meetings, presentations, etc.

- Reconciling and maintaining all expense reports by Telecommunication guidelines.

- Handling sensitive information requiring a high degree of discretion and absolute confidentiality.

- Performing project-related duties to coordinate small projects.

- Tracking organization's compliance on Time Reporting, Mandatory Training.

- Assisting with Resource Onboarding activities as well as budget management

Candidate will need to have:

- Ten or more years of work experience.

- Experience in executive administrative assistance.

- Experience in Google Office Suite.

- Strong interpersonal and communication skills

- Ability to stay organized and meet deadlines

- Ability to successfully prioritize and provide accurate follow-up on all issues and correspondence.

- Self-starter with a strong sense of ownership and involvement.

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