Executive Assistant - IV

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Job description

Job Title: Executive Assistant

Location: Basking Ridge, NJ (Hybrid)

Duration: 12 months+ (Good possibility of extension)

Payrate Range: $35-$40/hr on W2

Description:

Hybrid: Days in office will be 4 (flex).

Seeking a dynamic individual to provide high-level administrative and project coordination support to the Vice President and several Sr Director Level

Job Responsibilities include: -

Managing meetings, conference calls, videoconferences, and events and taking meeting minutes.

Exhibiting prudent discretion in handling highly confidential and sensitive information within the organization and across end clients.

Managing schedule and appointment calendar(s) and maintaining sensitivity to changing priorities. Working with other Executive Assistants to coordinate Executive schedules.

Proactively managing calendar screening for presentations to be prepared, conflicts, and important meeting attendance weeks prior for resolution or preparedness.

Making travel arrangements

scheduling itineraries, meetings, and related activities.

Proactively preparing necessary materials for meetings, presentations, etc.

Reconciling and maintaining all expense reports by client's guidelines.

Handling sensitive information requiring a high degree of discretion and absolute confidentiality.

Performing project-related duties to coordinate small projects.

Tracking organization's compliance on Time Reporting, Mandatory Training.

Assisting with Resource Onboarding activities as well as budget management

Candidate will need to have:

Ten or more years of work experience.

Experience in executive administrative assistance.

Experience in Google Office Suite.

Strong interpersonal and communication skills

Ability to stay organized and meet deadlines

Ability to successfully prioritize and provide accurate follow-up on all issues and correspondence.

Self-starter with a strong sense of ownership and involvement.

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