Executive Assistant (Bilingual)

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Job description

Who We Are

Our vision at Amare is to lead the global mental wellness revolution. By inspiring people to love and believe in themselves, we envision they will live an extraordinary life and make a difference for others. We work hard to make a difference in the lives of others as demonstrated through our products and unique culture. When you join our team, you'll help provide meaningful mental wellness solutions for decades to come. Joining Amare at the ground level means team members also get the opportunity to learn about different areas of the business, keeping them involved firsthand in the company's mission and goals.

Job Summary

We are currently seeking a full-time Executive Assistant to join our team in Mahwah, NJ. The ideal candidate will provide executive assistance for Amare's Chairman and Chief Strategy Officer. To be successful in this role, they are expected to be highly professional, well-organized with excellent verbal and written communication skills. They must demonstrate a high level of integrity, maturity and confidentiality.

Responsibilities

Provide comprehensive support to the CEO/Founder who owns various entities

Manage an extremely active calendar of meetings/appointments by keeping all attendees well informed of upcoming commitments and responsibilities

Schedule and plan various meetings/appointments, including booking conference rooms, organizing meeting materials and setting up video conferences

Take minutes on meetings, conferences, and appointments

Oversee and manage the Administrative Team of 4-6 members

Coordinate detailed travel arrangements, both domestic and international

Acting as the point of contact among executives, employees, clients and other external partners

Manage information flow in a timely and accurate manner

Format information for internal and external communication - memos, emails, presentations, reports

Screen and direct phone calls and distribute correspondence

Handle sensitive matters with a high level of confidentiality and discretion

Provide off-hour support and high level of responsiveness

Prepare and submit expense reports

Perform other clerical duties as needed

Requirements

Minimum Qualifications:

Bilingual in Korean/English is required to be considered

3-4 years of experience as Executive Assistant, Personal Assistant, or similar role

Strong work ethic and confidentiality

Ability to follow directions, take initiative and proactively close loops

Proficiency in Google Workspace, Microsoft 365 and Zoom

Solid verbal and written communication skills

Well-organized, detail-oriented, ability to multi-task with great follow-up skills

Adaptive and flexible mindset

Outstanding organizational and time management skills

Travel requirements: 30-40% (domestic and international)

Personal care/cosmetics industry preferred, but not required

Benefits

Comprehensive Health Benefits

Competitive 401(k) match with immediate vesting

Paid time off (Vacation, Sick, Vacation, Summer Fridays)

Free Shuttle Service to and from NYC and the office

Daily subsidized meals

Employee Assistance Program (EAP)

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