Administrative Assistant

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Job description

Hampton Ridge Healthcare & Rehabilitation is seeking a motivated and organized Administrative Assistant to support the daily operations of our facility. As an Administrative Assistant, you will be responsible for performing various administrative and clerical tasks to ensure smooth and efficient operation. You will work closely with department managers and healthcare staff to assist with scheduling, communication, and other office duties. The ideal candidate will have excellent organizational skills, attention to detail, and a passion for contributing to a healthcare environment.

Key Responsibilities:

Perform general office duties such as answering phones, handling emails, and directing inquiries to the appropriate staff.

Assist with scheduling appointments, meetings, and managing calendars for the management team.

Prepare and organize documents, reports, and presentations for internal use and external communication.

Maintain filing systems, both electronic and physical, ensuring that all information is well-organized and accessible.

Greet and assist visitors, patients, and vendors in a courteous and professional manner.

Handle data entry tasks related to patient information, inventory, or billing.

Coordinate and assist with special projects and events as needed.

Maintain office supplies by monitoring inventory levels and ordering new supplies when necessary.

Help to ensure compliance with company policies and healthcare regulations, especially in handling sensitive patient information (HIPAA compliance).

Assist with other administrative tasks to support the smooth running of the facility.

Qualifications:

High school diploma or equivalent; additional certification in office administration is a plus.

Previous experience as an Administrative Assistant or in a related administrative role, preferably in a healthcare setting.

Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and other office software.

Strong organizational skills with the ability to prioritize tasks and manage multiple deadlines.

Excellent written and verbal communication skills.

Attention to detail and a high level of accuracy in tasks such as data entry.

Ability to maintain confidentiality, especially concerning sensitive patient information.

Professional demeanor and customer service-oriented approach.

Ability to work independently and collaboratively in a fast-paced environment.

Benefits:

Hampton Ridge Healthcare & Rehabilitation offers a comprehensive benefits package for full-time employees, including:

Competitive Salary: A compensation package that reflects your experience and role within the organization.

Health Insurance: Comprehensive medical, dental, and vision coverage to support your health and that of your family.

Retirement Plans: 401(k) with company matching to help you build a secure financial future.

Paid Time Off: Generous vacation time, sick leave, and paid holidays to ensure a healthy work-life balance.

Professional Development: Opportunities for continuing education, training, and career advancement within the organization.

Work-Life Balance: Flexible scheduling options to help accommodate your personal and professional needs.

Wellness Programs: Access to wellness resources, including gym memberships and mental health support.

Employee Recognition: Regular programs to celebrate and reward employees for their hard work and dedication.

Supportive Work Environment: A positive workplace culture focused on teamwork, respect, and the mission of providing quality care.

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