Executive Administrative Assistant

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Job description

Calendaring o Assisting with creating meetings, moving meetings, sending invites for events, and other adjustments in schedule
Working with other assistants to find times that work for all higher level leaders o Managing conflicts that may arise on the calendar
Event/Meeting Planning o Assist with planning events, group meetings, offsites, etc. o Working with senior leadership to plan details of meetings and outings including all travel arrangements, transportation options, food plans, presentation ideas, timeline/schedule, etc.
Creating calendar invites, managing attendance for the events, organizing catering orders, setting up the conference rooms with audio, catering, and visual as needed o Arranging welcome lunches, welcome breakfasts, and other lunch or breakfast meetings
Expenses : Track and manage all expenses from the corporate credit card o Create expense reports, managing receipts from leadership travel, submitting reports weekly/monthly (as needed) for non-corporate card charges o Keep track of all fees related to corporate card
Special projects include assisting with document review and edits, applying signatures to documents other teams provide, power point editing and formatting, etc.
Assist when possible during urgent technical issues that may arise, including issues with calendars, or accessing applications. This includes also getting in touch with IT
Expenses via OKTA /Concur
MUST demonstrate history of supporting one, and only one, high powered executive.
Demonstrated continuance in a long-term support role. Resumes where folks jump once a year will not work.

EEO:

Mindlance is an Equal Opportunity Employer and does not discriminate in employment on the basis of Minority/Gender/Disability/Religion/LGBTQI/Age/Veterans.

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