Executive Assistant

---

Job description

Job Title: Executive Assistant

Location: New York, NY

Duration: 3+ Months (Possible Extension)

No. of Positions: 1

Job hours-Flexible 8am to 4:30pm /40 hours is fine, it could also be Tuesday, Wednesday and Thursday if there was a candidate with limitations on hours but with great skills.

Job schedule-4 days in the office one day WFH

Interview process-WEBEX-discuss with Drew

Location-550 Madison Ave. NYC

Job description

Senior Administrative Assistant

The Sr. Administrative Assistant will report to the Global Treasurer and proactively handle a wide range of administrative and executive support-related tasks for the Global Treasurer and overall Treasury department. The ability to interact with staff (at all levels) in a fast-paced environment, under pressure, remaining flexible, proactive, resourceful, and efficient, with a high level of professionalism and confidentiality is crucial to this role. Expert level written and verbal communication skills, strong decision-making ability and attention to detail are equally important.

Responsibilities:

" Provide daily executive administrative support to Global Treasurer including answering phones, drafting, and responding to emails, scheduling meetings, managing the calendar, and arranging travel

" Monitor Global Treasurer's email inbox to bring to the forefront emails, documents, etc. that require immediate attention and/or approval

" Coordinate and manage Global Treasurer's calendar with an understanding of when to raise items as a priority as well as ensuring materials for meetings are available and accessible in advance of events

" On a weekly basis, report Global Treasurer s office/travel schedule to the Office of the CEO as part of the Direct Report Schedule (DRS)

" Management of department level events including scheduling and on occasion distributing agendas for each in advance

" Arrange US/international travel and process related travel and expense accounts. Provide Global Treasurer with the proper documents required for travel

" Coordination of the Client Earnings Discussions Calls with the Rating Agencies and the PA DOI in advance of the Client Earnings Conference Call

" Coordination, scheduling, and management of annual rating agency meetings

" Scheduling of Quarterly Earnings Q&A for CFO including providing the Global Treasurer s team with a schedule of due dates for the year, sending reminders, and compiling submissions

" Assist in preparing for Quarterly Risk & Finance Committee meetings including: preparing the schedule for meeting dates/locations and timeline for submissions, providing staff with documents required to complete slide deck, and submitting slide deck to Client Counsel for review and Bermuda for inclusion in Board Book

" Undertake special projects requiring a high degree of confidentiality and accuracy

" Communicate effectively with senior executives and their assistants as well as internal associates and external clients

" Maintain up-to-date Global Treasury department organization charts

" Liaise with Real Estate on office space and other related items

" Assist Global Treasury department to address the need for interns and liaise with HR

" Responsibility as the Emergency Floor Coordinator including attending meetings, distributing meeting notes to the Global Treasury Department, and ensuring the successful implementation of fire and shelter-in-place drills

" Ability to be accessible outside of business hours to address priority or emergency items as needed

" Support other senior finance executives when necessary

Qualifications:

" Bachelor's or equivalent education and experience required

" 5+ years Executive Administrative experience, preferably in a Finance environment

" Excellent written and oral communication skills

" Excellent interpersonal skills and ability to interact with all levels of personnel

" Advanced Knowledge of Microsoft Office Suite of products (Excel, PowerPoint, Word, Outlook) required

" Demonstrated ability to multi-task and work with little supervision to ensure work is completed within deadlines

" High degree of professionalism and a demonstrated ability to handle confidential information

" Demonstrated superior attention to detail and accuracy in process and results

" Displayed ability to take initiative and foresight to anticipate needs

" Strong time management, planning, organizational, and analytical skills

" Proven ability in planning, prioritizing, and organizing diverse workload

<!– job description page –>