Practice Manager Coordinator

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Job description

JOB DESCRIPTION

Position: Practice Manager Coordinator

Status: Direct Hire

Location: New York

Exceptional communication skills, both written and verbal

ABOUT THE ORGANIZATION:

This opportunity is for work inside of a world-class law firm with 15 offices world-wide including 10 in the United States. If you are a polished professional with the skills described, demonstrating dependability and long tenure in your previous roles, as well as a willingness to work well with a positive attitude, we encourage you to apply for this role within this highly reputable firm.

ESSENTIAL FUNCTIONS and RESPONSIBILITIES:

The PM Coordinator is responsible for providing a combination of technical, analytical, and administrative support to the PM Team and the Chief Operating Officer.

Responsibilities include, but are not limited to:

Supporting the PM Team in assisting firm and practice group leadership in business planning and analysis, report preparations, meetings and communications, and implementation of practice and firm initiatives.

Centralizing the PM internal communications, including developing substantive internal team meeting agendas and executing PM-specific events.

Managing PM shared document workspace, including reporting, budgets and expenses, ad hoc projects, etc.

Assisting in the coordination of practice group meetings and presentations.

Providing periodic support and data to the Business Development team.

Identifying and coordinating training opportunities for the PM Team on internal and external tools, processes, and technology.

Assisting with modifications and rollouts of PM-specific tools, including online reporting and matter management applications.

Partnering with peer departments (Business Development, Talent Development, Finance & Accounting, Marketing, etc.) and coordinating on behalf of PM.

Acting as a first point of contact to the PM Team, which includes monitoring the team inbox and responding to and relaying requests as appropriate.

Managing special projects, both internally and with peer departments, as requested.

Performing a variety of administrative tasks and providing general support as assigned.

Reviewing and analyzing data, including issue-spotting and confirming report accuracy.

Assisting with ad hoc projects concerning practice group performance at the request of the firm and Practice Leadership and Practice Managers.

Qualifications:

Bachelor's degree required preferably in Business, Economics, Finance, or Accounting.

Minimum of two years of experience in a law firm, professional services, or corporate environment (Practice Management, Business Development, Talent Development, Financial Services, or accounting experience a plus).

High proficiency in Microsoft Office (Word, Excel, PowerPoint) required.

Demonstrates strategic focus and self-motivation.

Ability to work independently as well as on a team and has the ability to collaborate effectively across administrative departments and practice areas in all offices.

Ability to build relationships and gain the trust of the attorneys and other administrative staff members.

Ability to clearly and effectively communicate, in oral and written form, with people at all levels within the firm.

Exhibit superior attention to detail and pride in high quality deliverables.

Must possess financial, analytical, and project management skills.

Must possess good judgment and decision-making skills.

Must have the ability to multi-task and prioritize in a fast-paced environment.

Strong interpersonal skills, service mentality, and sensitivity to confidential information.

PHYSICAL DEMANDS

Ability to lift/move up to 20 pounds.

This position is generally performed in a professional office setting; 70% sitting, 20% standing, and 10% walking.

The physical requirements described are representative of those that must be met to successfully perform the essential functions of this position. Reasonable accommodation may be made to enable individuals with a qualifying disability to perform the essential functions.

GENERAL INFORMATION: Applicants are assured of equal consideration regardless of race, age, color, religion, national origin, gender, GINA, political affiliation, membership or non-membership in employee organization, marital status, physical handicap which has no bearing on the ability to perform the duties of the position.

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