Accounts Payable

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Job description

Job ID: 9499-1

Job Title: Accounts Payable Specialist

Location: Woodstock, NY 12498

Duration: 2 Months (high possibility for temp to perm)

Pay Rate: Market Rate

Shift:

Position: Accounts Payable Specialist

Department: Finance

Work Schedule: Monday-Friday

Position reports to: Manager of Accountng Department

Supervisory Responsibilities:

• None

Duties and Responsibilities:

• Using a Client Postage Machine, post mark outgoing facility mail. Sort and distribute incoming mail to various departments. Fund postage and call machine service as needed.

• Sort, review and verify incoming supplier invoices.

• Account code/obtain approvals per Company DLA (Delegation & Limit of Authority) for non-purchase order invoice expenses.

• Verify quantity received/purchase order price on 3-way match invoices.

• Research and resolve any invoice discrepancies with Suppliers, Receiving and Purchasing Departments.

• Monitor invoices for sales tax exemption/taxable status. Maintain tax spreadsheet for Vertex tax reporting.

• Research/Prepare debit memos for returns to supplier.

• Enter invoices/debits in Company ERP system (Oracle).

• Issue electronic stop pay form to Corporate. Process stop payment/re-issues or cancellation of invoices in ERP system.

• Process electronic Call Back form for supplier ACH/Wire set-up per Company Policy.

• Assist with the weekly payment process/reconcile with Corporate Treasury Department.

• Print weekly payment registers from the Corp. Webseries system.

• Process electronic Supplier Maintenance forms for Supplier adds/changes to VP of Finance.

• Maintain hard copy supplier files.

• Review received not vouchered reports monthly for outstanding receipts.

• Reconcile supplier statements, researching and correcting discrepancies.

• Assist in month end Accounts Payable closing accruals.

• Report on-line M-3 Monthly Census requirements.

• Download Bi-Weekly ADP payroll general ledger. Prepare & upload journal entry into ERP System.

• Print payroll registers.

• Prepare/reconcile/report Bi-Weekly payroll funding to Corporate Payroll Department.

• Prepare monthly payroll accrual/upload journal entry into ERP System.

• Track monthly payroll hours in excel spreadsheet and distribute to the Manager of Operations.

• Count/journalize and process petty cash reimbursement monthly.

• Track payroll contributions and process for payment quarterly.

• Assist with internal/external audits.

• Performs other related duties as required. Complies with company policies, rules and regulations.

Education/Experience:

• High school diploma: Business or Accounting degree preferred.

• 3 to 5 years General Accounting/Accounts Payable experience.

Skills/Requirements:

• Knowledge of general/accounts payable procedures.

• Knowledge of relevant accounting ERP systems. Preferably Oracle.

• Proficient in data entry.

• Knowledge of Microsoft Excel and Microsoft Office.

• General math skills

• Must be reliable and extremely trustworthy.

• Possess strong organization, time management, analytical and problem-solving skills.

• Ability to interact with employees and suppliers in a professional manner.

• Ability to work independently/with a team in a fast-paced, high volume environment with emphasis on accuracy and timeliness.

• Maintain confidentiality of organizational information.

Additional Skills:

ERP - Oracle Preferred

Excel - proficient in data entry

General math skills

Strong organizational, time management and analytical skills

Physical Requirements:

• Prolonged periods sitting at a desk, working on a computer.

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