EXECUTIVE ASSISTANT with Security Clearance

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Job description

Duties Serves as the Executive Assistant to the ARO Director, performing duties that provide high-level administrative and operational support that is integral to business operations. Anticipates, plans, organizes, and directs critical actions ensuring appropriate priority, staffing, timeliness, coordination, accuracy, and approval. Works successfully, independently, and efficiently at every level of the internal organization, as well as, with external senior personnel and customers. Skillful in navigating and utilizing collaborative automation tools (MS Teams, ATAAPS, DTS, Financial Disclosure Management program) and a variety of enterprise system services, and assists others. Often, represents the director in day-to-day office business and communications. Exercises primary control over the various organizational calendars for scheduling activities and events. Initiates and reviews correspondence to ensure compliance with established policies and practices; composes communications on a variety of topics such as, standard operating procedures, requests for information, and sensitive matters based on knowledge of policies, precedents, and practices; written and unwritten. Responds to requests for information concerning the organization's functions. Requires mature judgement with high-profile, time-sensitive, and often controversial issues, some of which require confidentiality. Performs other job-related duties, as assigned. The U.S. Army Research Office (ARO) is part of the Laboratory Personnel Demonstration Project (DEMO). The pay band DJ-03 is equal to the former GS-11 step 01 through GS-12 step 10. Requirements Conditions of Employment Appointment may be subject to a suitability or fitness determination, as determined by a completed background investigation. Appointment to this position is subject to a three year probationary period. This position requires the incumbent be able to obtain and maintain a determination of eligibility for a Secret security clearance or access for the duration of employment. This position has a Temporary Duty (TDY) or business travel requirement of 10% of the time. Qualifications DoD DHA for Certain Hard to Fill or Direct Support Positions Who May Apply: US Citizens In order to qualify, you must meet the education and/or experience requirements described below. Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religious; spiritual; community; student; social). You will receive credit for all qualifying experience, including volunteer experience. Your resume must clearly describe your relevant experience; if qualifying based on education, your transcripts will be required as part of your application. Additional information about transcripts is in this document . Specialized Experience DJ-0301-03: One year of specialized experience which includes: (1) providing executive level administrative support to an organization for day-to-day operations; (2) reviewing correspondence to ensure compliance with established policies and practices to include format, grammar and punctuation; and (3) scheduling briefings, meetings, conferences and other appointments for an organization. This definition of specialized experience is typical of work performed at the next lower grade/level position in the federal service (DJ-02 or GS-09 or above). OR Education: Ph.D or equivalent doctoral degree or 3 full years of progressively higher level graduate education leading to such a degree in a field which demonstrates the knowledge, skills, and abilities necessary to do the work of the position, such as: Business or Management. OR Combination of Education and Experience: A combination of education and experience may be used to qualify for this position as long as the computed percentage of the requirements is at least 100%. To compute the percentage of the requirements, divide your total months of experience by 12. Then divide the total number of completed graduate semester hours (or equivalent) beyond the second year (total graduate semester hours minus 36) by 18. Add the two percentages. Education FOREIGN EDUCATION: If you are using education completed in foreign colleges or universities to meet the qualification requirements, you must show the education credentials have been evaluated by a private organization that specializes in interpretation of foreign education programs and such education has been deemed equivalent to that gained in an accredited U.S. education program; or full credit has been given for the courses at a U.S. accredited college or university. For further information, visit: Additional information This announcement uses the DHA for Certain Hard to Fill or Direct Support Positions direct hire authority to recruit and appoint qualified candidates to certain positions in the competitive service. Male applicants born after December 31, 1959, must complete a Pre-Employment Certification Statement for Selective Service Registration. You will be required to provide proof of U.S. Citizenship. Three year trial/probationary period may be required. Direct Deposit of Pay is required. Selection is subject to restrictions resulting from Department of Defense referral system for displaced employees. If you have retired from federal service and you are interested in employment as a reemployed annuitant, see the information in the Reemployed Annuitant information sheet. This is a Career Program (CP) - 51 - General Administration and Support position. Multiple positions may be filled from this announcement. Salary includes applicable locality pay or Local Market Supplement. Payment of Permanent Change of Station (PCS) costs is not authorized, based on a determination that a PCS move is not in the Government interest. Benefits Help A career with the U.S. government provides employees with a comprehensive benefits package. As a federal employee, you and your family will have access to a range of benefits that are designed to make your federal career very rewarding. Opens in a new window Learn more about federal benefits . Review our benefits Eligibility for benefits depends on the type of position you hold and whether your position is full-time, part-time or intermittent. Contact the hiring agency for more information on the specific benefits offered. How You Will Be Evaluated You will be evaluated for this job based on how well you meet the qualifications above. As vacancies occur, the Human Resources Office will review your resume to ensure you meet the hiring eligibility and qualification requirements listed in this flyer. You will be rated based on the information provided in your resume, along with your supporting documentation. If, after reviewing your rsum and/or supporting documentation, a determination is made that you have inflated your qualifications and/or experience, you may lose consideration for this position. Please follow all instructions carefully when applying, errors or omissions may affect your eligibility. Veterans and Military Spouses will be considered along with all other candidates. If selected, you may be required to provide additional supporting documentation. Benefits Help A career with the U.S. government provides employees with a comprehensive benefits package. As a federal employee, you and your family will have access to a range of benefits that are designed to make your federal career very rewarding. Opens in a new window Learn more about federal benefits . Review our benefits Eligibility for benefits depends on the type of position you hold and whether your position is full-time, part-time or intermittent. Contact the hiring agency for more information on the specific benefits offered. Required Documents As a new or existing federal employee, you and your family may have access to a range of benefits. Your benefits depend on the type of position you have - whether you're a permanent, part-time, temporary or an intermittent employee. You may be eligible for the following benefits, however, check with your agency to make sure you're eligible under their policies. Your complete application includes your resume and other documents which prove your qualifications and eligibility to apply. If you fail to provide these documents, you will be marked as having an incomplete application package and you will not be considered any further. 1. Your resume: Your resume may be submitted in any format and must support the specialized experience described in this announcement. If your resume includes a photograph or other inappropriate material or content, it will not be used to make eligibility and qualification determinations and you may not be considered for this vacancy. For qualifications determinations your resume must contain hours worked per week and the dates of employment (i.e., HRS per week and month/year to month/year or month/year to present). If your resume does not contain this information, your application may be marked as incomplete and you may not receive consideration for this position. For additional information see: What to include in your resume . 2. Other supporting documents: Cover Letter, optional This position has an individual occupational requirement and/or allows for substitution of education for experience. If you meet this requirement based on education you MUST submit a copy of your transcript with your application package or you will be rated ineligible. See: Transcripts and Licenses This is a public notice flyer to notify interested applicants of anticipated vacancies. Interested applicants should review the "How to Apply" section of this flyer for more information on how to be considered. NOTE: Documents submitted as part of the application package, to inclu

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