Office Manager

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Job description

Job Description

Ensures smooth running of the day-to-day office activities

Coordinates and monitors the activities of local Administrators, Office Management and Coordinators, Office Management

Manages office suppliers/vendors (contract negotiations and management, quality control)

Coordinates the purchase of office supplies

Manages corporate cell phone services

Coordinates with IT Infrastructure services on all office equipment

Partners with Country Management and Training & Resourcing to maintain office polices as necessary

Communicates with insurance companies and acts as a liaison between them and PSI staff

Provides HR document management support (annual medical checks, labor protection and attendance logs maintenance)

Provides business trip support (hotels, flights booking, supportive business trips documentation and reporting to Accounting)

Receives and routes financial documents from suppliers

Organizes office meetings and events

Provides logistical support with organizing Investigator Meetings, department meetings, Sponsor audits, and other company events

Provides customs support to local project teams by putting together all required paperwork for obtaining import and export permits

Coordinates the purchase of clinical supplies for local sites, as requested by the local project teams

Prepares and maintains various administrative reports, at discretion of Country Manager

Provides administrative support to Country Manager

Provides support for international relocation of employees, including the coordination of travel, assistance with obtaining necessary state and local documents, and assistance with procurement of housing, transportation, and schooling

Oversees the local fleet program of company vehicles

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