Executive Assistant

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Job description

Why We're Here:

Industrial facilities around the world are facing unprecedented energy challenges around rising energy costs and carbon reduction goals. We help our customers measure and improve their carbon footprint, energy spend, and profitability in terms of their production. We call this Energy Intensity, and we do it with a "production first" mindset for maximum impact. That's why at Ndustrial our mission is "to accelerate the optimization of energy intensity in industrial facilities." We live out this mission every day from our software development teams to our go-to-market teams.

Our Nsight Energy Intensity Platform is a market-leading SaaS solution which integrates IoT devices and control systems in the field with cloud-based systems. Nsight brings together all of this data to accelerate the energy transition for our industrial customers.

More About Us:

We live our values everyday: Teamwork, Customer First, Quality, and Curiosity

Our founders merged their experiences across Silicon Valley innovation, industrial engineering, and computer science to build a real-time industrial intelligence platform. We started as a team of three and have grown to more than 40 employees based in Raleigh and around the country.

A Series B company supported by world class investors including ABB, Clean Energy Ventures, ENGIE New Ventures, GS Energy and more.

Our customers span the globe with hundreds of industrial facilities that are highly energy intensive like cold storage warehouses, recycling facilities, and manufacturing sites.

We exist to make the world a better place. We work every day to root out waste in the industrial sector. We are also dedicated to being a place where people can grow, have fun, feel part of a great community, and give back.

As a member of the Pledge 1% community, we donate 1% of employee time to charitable causes like building energy-efficient homes together with Habitat for Humanity. As a Green Places partner, we also track and offset our carbon emissions using high-quality, third-party verified offsets. Come grow with us!

About the role:

We are seeking a dynamic and highly organized Executive Assistant to provide comprehensive, hands-on support to our CEO and senior leadership team as well as general office management at our Raleigh headquarters. In this role, you'll manage calendars, plan meetings that support our operational rhythm of business, coordinate travel, handle confidential information with precision, and partner with our leadership team to drive efficiency while contributing to our strategic goals.

With a high level of energy and a self-starter approach, you will act as a key liaison between our senior staff and internal/external stakeholders, ensuring seamless communication and smooth workflows. If you thrive in a growth-oriented environment and excel at turning complex challenges into streamlined solutions, this position is perfect for you. Bring your proactive spirit, resilience, and exceptional interpersonal skills to make a direct impact on our company's success and enjoy the journey along the way!

Responsibilities

Manage and maintain senior staff calendars including: scheduling meetings, logistics, and preparing presentations with necessary slides, documents and agendas

Plan and arrange domestic and international travel, accommodations, and transportation for the senior staff and Board of Directors at Ndustrial

Collaborate with internal stakeholders to create, edit and review documents, presentations, and reports for accuracy and effectiveness for executive level audiences

Handle sensitive and confidential information with discretion

Work cross-functionally to coordinate and prioritize incoming requests, responding on behalf of senior staff as needed (including communications with our Board)

Develop a deep understanding of our business and key partnerships, offering crucial strategic support to our senior leadership team

Proactively identify opportunities that add value and improve communications, workflows, or internal processes

Manage senior staff expense reporting, submissions and budget tracking

Conduct research and compile data for presentations and reports

Act as the central point of contact for office logistics, managing inventory of office supplies, snacks, equipment, and facility needs daily

Act as a liaison with the building management on any office needs (e.g. carpet cleaning, light fixture replacement, office temperature, etc.) and perform regular rounds to ensure the office is in good working order.

Manage office vendors as required for basic upkeep and cleanliness of our headquarters workspace

Requirements

Requirements

Proven experience as an Executive Assistant or similar role supporting C-level executives

Excellent written and verbal communication skills

Ability to handle confidential and sensitive information with discretion

Proficiency working with Google Workspace

Detail-oriented with exceptional multitasking and prioritization abilities

Ability to work independently and collaboratively in a fast-paced, dynamic environment

Flexibility to adapt to changing priorities and deadlines

Proven ability of thriving in a fast-paced startup environment

Ability to work from our Raleigh HQ at least 3 days per week

Minimum of 4 years or more experience in a support or admin role

At Ndustrial, we foster an inclusive and diverse workplace where every individual feels valued, respected, and empowered to contribute their unique perspectives and talent. We believe that talent comes in all shapes, sizes, and experiences. We recognize that you may not check every box on the job description, and that's okay! We encourage candidates who may feel underqualified to apply anyway.

Benefits

Open PTO Policy

Outstanding Benefits: Medical, Dental and Vision, STD, LTD, Life, AD&D insurance employee premiums fully covered!

Annual Professional Development stipend

1% Pledge Program - we donate 1% of employees' time through community outreach and volunteer activities for a total of 21 hours annually

Commuter benefit

401K

Team outings, catered weekly lunches, celebrations!

Hybrid work environment

New, modern, gorgeous office conveniently located on S Harrington St. in downtown Raleigh

Inclusive, communicative, innovative, and fun environment

Dog-friendly office

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