Project Service Coordinator

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Job description

Position Overview:
Power your future with Qualus as our Project/ Service Coodinator! The Project/Service Coordinator is responsible for the overall, coordination of various activities to ensure the successful completion of operational projects. This includes coordination of subcontractors and project materials/logistics. The Project/Service Coordinator may work independently or may support Project Managers, Field Service Managers or Support Specialists on assignments to specific client projects.

Responsibilities:
Supports Project Managers, Operations Leaders, and others Team Leaders with monitoring and controls of project scope, schedule, and budget plans

Serves as a subject matter expert for the ERP system and processes and procedures relative to Operations

Performs and/or supports project resource planning and scheduling as needed

Supports and assists in the contract management process

Enters Orders/Jobs into production system updating as advised relative to status, dates, shipping, and other pertinent information

Coordinates customer billing; prepares invoices and processes in timely fashion

Ensures that time and expense charges to projects are accurate and conform to Qualus standards & policy and client contracts

Ensures accurate creation of new project set up in ERP System

Ensures thorough and accurate project closeout

Assists in the change order process and submittal and communicates status

Process customer PO's as directed ensuring alignment of scope expectations

Coordinates material procurement and generates purchase orders. Confirms material orders and pricing meets with purchase requisitions

Provides support in tracking project deliverables using appropriate tools (may include working with and coordinating subcontractors)

Monitor and report project status to Project Managers, Directors, Account Managers and other stakeholders as required

Provides AR & AP support and monthly invoicing review

Controls production log for the location and leads production meetings

Perform other duties as assigned

Qualifications:
Education: Bachelor's degree in Finance, Accounting, Business Administration or equivalent degree; minimum of 2 years of experience OR

Associates degree; minimum of 4 years of experience OR

High school diploma; minimum of 6 years of experience

Minimum experience to include: Project coordination,

Budget/accounting coordination,

Financial management, tracking & analysis,

Analysis and application of operational reports

Experience in project management and/or operations management, or related industry experience

Experience working in Project Management applications and Enterprise Resource Planning (ERP) software (Microsoft Project, Primavera, Deltek)

Proficient with MS Office tools (Work, Excel, Outlook) and ability to manage and analyze large quantities of data

Knowledge of both theoretical and practical aspects of project management

Experience with subcontractor management and/or procurement, technical projects and/or field construction operations

Experience with conflict management, risk management and change management

Company Overview:
Qualus is a leading pure-play power services firm and innovator at the forefront of the energy transition, with differentiated capabilities across grid modernization, resiliency, security, and sustainability. The firm partners with utilities, commercial, industrial, and government clients, and renewable and energy storage developers, offering comprehensive solutions through boutique and integrated advisory, planning, engineering, digital solutions, program management, and specialized field services. Qualus also provides software and technology enabled services and develops breakthrough solutions for critical power industry challenges such as distributed and variable resource integration, emergency management, and secure data exchange. The firm has nearly 1,200 professionals, with offices throughout the U.S. and Canada.

EEO:
Qualus is an Equal Opportunity Employer. We celebrate the unique differences of our employees because that is what drives curiosity, innovation, and the success of our business. We do not discriminate on the basis of race, religion, color, national origin, gender, sexual orientation, gender identity or expression, age, marital status, veteran status, disability status, pregnancy, parental status, genetic information, political affiliation, or any other status protected by the laws or regulations in locations where we operate.

At Qualus, we believe everyone has value; and that the diversity and inclusion among our teams is what sets us apart for optimal success. We put people first because we care. Accommodations are available for applicants with disabilities. For details, view a copy of the Qualus Equal Opportunity and Affirmative Action Policy Statement here.

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