Office Services Specialist

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Job description

PrimeCare Medical, Inc. is seeking a proactive and detail-oriented Office Services Specialist to join our administrative team. The ideal candidate will play a vital role in maintaining office efficiency and supporting daily administrative operations. This position requires a candidate with strong organizational skills who can manage office procedures, handle communications, and support various departments within the company.

Key Responsibilities:

Serve as the primary point of contact for office-related tasks, including managing incoming calls, emails, and correspondence.

Oversee and maintain office supplies inventory, ordering new stock as necessary.

Organize and manage office files, records, and documentation, both physical and digital.

Assist with scheduling appointments, meetings, and conference room usage.

Process and distribute incoming and outgoing mail, packages, and deliveries.

Support office staff by preparing reports, presentations, and other documents as needed.

Coordinate and assist with company events, meetings, and other employee-related functions.

Collaborate with HR and other departments to ensure smooth daily operations.

Perform data entry tasks, ensuring that all records are accurate and up to date.

Ensure the office remains organized, clean, and equipped with necessary materials.

Requirements:

High school diploma or equivalent; additional certifications in office administration or relevant fields are a plus.

Previous experience as an Office Services Specialist, Administrative Assistant, or similar role.

Proficient in Microsoft Office Suite (Word, Excel, Outlook) and other office software.

Strong organizational and multitasking skills, with attention to detail.

Excellent written and verbal communication skills.

Ability to work independently and as part of a team.

Discretion and the ability to handle confidential information with professionalism.

Strong time management skills and the ability to prioritize tasks effectively.

Familiarity with office equipment, including printers, scanners, and fax machines.

Benefits of Working at PrimeCare Medical, Inc.:

Competitive Compensation: Salary commensurate with experience.

Health Benefits: Comprehensive medical, dental, and vision insurance options.

Paid Time Off: Generous PTO policy, including vacation days, sick leave, and paid holidays.

Retirement Plan: 401(k) plan with company match.

Career Development: Opportunities for professional growth and career advancement.

Work-Life Balance: Supportive work environment with flexible scheduling options.

Employee Assistance Programs: Access to counseling services and mental health resources.

Collaborative Culture: A supportive, team-oriented environment that encourages innovation and communication.

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